0048

PROVINCE OF QUEBEC

MINUTES OF THE REGULAR MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD

A Regular meeting of the Sir Wilfrid Laurier School Board was held in the Library of Rosemere High School, 530 Northcote, Rosemere, QC on Wednesday, 1998-10-21 20:00 hours, at which were present:

Steve Bletas, Chairman; William Pollock, Vice-Chairman; Natalie Auclair, Carolyn Curiale; Nazario Facchino, Walter Fogel, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi,; Nancy Rupnik, Morten Schrier, Mary Svotelis and Edward Turchyniak, Commissioners; and Eleanora Facchino and Astrid Norquay, Parent Commissioners.

Also present were: Dominic Martini, Director General; Robert Vallerand, Deputy Director General; Augustino Santini, Senior Advisor to Management; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; George Paquette, Supervisor Transportation Services; Raymond Thivierge, Director of Material Resources; and Jocelyne Thompson-Ness, Recording Secretary. Several other persons whose names were not recorded were also in the audience.

The Chairman called the meeting to order at 20:08 hours.

1.0 ACCEPTANCE OF AGENDA:

The following additions and changes to the agenda were proposed:

3.0 CHAIRMAN’S REPORT RES

4.0 QUESTION PERIOD (20 Minutes) INFO

5.0 BUSINESS ARISING:

5.1 Adult Education Governing Board RES

5.2 Executive Committee INFO

5.3 Conseil de développement régional de Laval INFO

6.0 EDUCATIONAL SERVICES:

6.1 Archdiocese Entente RES

6.2 Nomination to Conseil d’administration de l’URLS de Laval RES

6.3 Educational Services Policy Committee RES

7.0 ADULT EDUCATION:

7.1 Adult Education Parking INFO

8.0 FINANCIAL RESOURCES:

8.1 Financial Statements RES

8.2 Commissioners Insurance INFO

8.3 Commissioners Compensation Cheques. INFO

9.0 MATERIAL RESOURCES:

9.1 Architect - Rawdon Elementary School RES

9.2 Engineer – Rawdon Elementary School RES

9.3 Sale of Land – Deux-Montagnes RES

9.4 Policy on Supply of Goods and Services RES

9.4.1 Courier Services INFO

 

0049

10.0 CORPORATE AFFAIRS:

10.1 Graduation INFO

11.0 PARENTS’ COMMITTEE REPORT INFO

12.0 QSBA INFO

13.0 CORRESPONDENCE INFO

14.0 ADJOURNMENT OF MEETING RES

981021-CA-0102

Astrid Norquay MOVED THAT the agenda be accepted as amended.

Carried unanimously

2.0 APPROVAL OF MINUTES:

In a written notice, Steve Kmec asked that on page 0047, section 13.0, the second paragraph read "Mr. Kmec inquired about a letter" instead of "Mr. Kmec presented a letter".

William Pollock noted that paragraph 11 located on page 0034 of the minutes of the Regular meeting held on 1998-09-16, should have the verb "have" changed to "had" throughout the paragraph.

Walter Fogel noted that on page 0037, resolution #980916-HR-0073 should read ". . . Human Resources Committee. . ." instead of ". . . Personnel Committee . . .".

The Chairman reminded Mr. Fogel and Mr. Pollock that corrections to the minutes which were not substantive in nature were to be forwarded to the Recording Secretary prior to the meeting.

981021-CA-0103

Edward Turchyniak MOVED THAT the minutes of the REGULAR meeting of the Sir Wilfrid Laurier School Board held on 1998-09-16, having been received by all members prior to this meeting, be approved as corrected.

Carried unanimously

3.0 CHAIRMAN’S REPORT:

Mr. Bletas welcomed on behalf of the Council, Robert Vallerand the new Deputy Director General and Secretary General.

He went on to thank the Commissioners who attended to QSBA workshop for new commissioners for their participation.

He informed the Council that the first Central Parents’ Committee meeting was held on 1998-10-15 and that Pierre Niding of Genesis Elementary School was elected Chairman, Steve Morgan of McCaig Elementary School was elected as Vice-Chairman, Mario Gaulin of Western Laval High School was elected as Secretary, and Michel Deguire of Joliette Elementary School was elected as Treasurer.

 

4.0 QUESTION PERIOD:

In response to several questions from Mr. Gaulin, the Director General noted that any policy formulated by a Technical Committee would be subject to consultation prior to its adoption, that he expected to present a board logo at the November meeting of the Council of Commissioners for its approval, that each school would be receiving an updated budget report based on the 1998-09-30 enrolment figures.

0050

Dianne Skoda, a parent from Rosemere High School, thanked the Council and Raymond Thivierge for keeping the promise to have the new auditorium seats installed for graduation.

In response to several questions from Robert Dixon, taxpayer, on the issue of the sale of board owned bus routes and vehicles, Mr. Martini commented that the sale conforms with Government policy and formulas, and that all information concerning the issue is reviewed at length by both the Directorate and the Transportation Committee prior to making a decision. Mr. Haines, Chairman of the Transportation Committee, also informed Mr. Dixon that all the relevant information required to make the decision had been reviewed.

5.0 BUSINESS ARISING:

5.1 Adult Education Governing Boards:

Mr. Martini presented the following resolution noting that the Council had tabled it at the meeting of 1998-09-16, pending further discussion by the Adult Education Committee.

Carolyn Curiale informed the Council that the Adult Education Committee has reviewed the resolution and recommends it.

981021-AE-0104

WHEREAS section 102, subsection 5 of the Education Act requires the board to appoint two (2) persons representing enterprises of the region to the Governing Boards of adult education centres and technical vocational training centres;

Carolyn Curiale MOVED THAT Howard Sirkin, Shareholder, Les Stores Polar, and Nadine Sigouin, Associate, L.S. Informatique Plani-Impôt Enr.; be named to the Governing Board of the Adult Education Centre.

Carried unanimously

In response to a question from Mr. Fogel concerning the selection of persons representing the socio-economic sector on the Governing Board of the Adult Education Centre, Mr. Martini noted that the Coordinator of Adult Education had sought representatives from persons who could assist the centre for this first year but that he concurs that a more extensive consultation be conducted when these two (2) positions come up for re-election.

5.2 Executive Committee:

Walter Fogel raised the issue of participation by all Commissioners of the Sir Wilfrid Laurier School Board in the deliberations of the Executive Committee.

981021-CA-0105

Walter Fogel MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board request that the Executive Committee of said school board allow for attendance and participation, with the exception of the right to vote, in the meetings of the Committee for all members of the Council of Commissioners.

THIS MOTION WAS DEFEATED ON THE FOLLOWING DIVISION:

YEA:

Walter Fogel, Steve Kmec, Nancy Rupnik, Morten Schrier

NAY:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, James McDougall, Nick Milas, Grace Nesi, William Pollock,

Mary Svotelis, Edward Turchyniak

ABS:

Peter MacLaurin

0051

5.3 Conseil de développement régional de Laval:

Mr. Fogel advised the Council that the members of the electoral college for the education sector had agreed that the seat reserved for the education sector on the Conseil de développement régional de Laval would be occupied on a rotational basis. He reported that the rotation had been established as follows: Commission scolaire de Laval 1998-1999, Sir Wilfrid Laurier School Board 1999-2000 and CEGEP Montmorency 2000-2001.

6.0 EDUCATIONAL SERVICES:

Laiq Hanafi reviewed the following resolutions for the Council noting that the Education Services Committee supports the resolutions.

In response to a question from Astrid Norquay, Mr. Martini noted that the negotiations on a protocol of agreement for Pastoral Animation Services for Protestants are ongoing and are expected to provide a similar level of service as offered Catholic students.

981021-ED-0106

WHEREAS the Education Act requires that the Sir Wilfrid Laurier School Board provide confessional education to the children in its jurisdiction;

WHEREAS the Sir Wilfrid Laurier School Board will offer Catholic Religious and Moral Instruction to its Roman Catholic children in all its elementary and secondary schools;

WHEREAS the Sir Wilfrid Laurier School Board is also required to provide the Roman Catholic children with Pastoral Animation Services;

WHEREAS these services are provided to the children at the elementary level through the auspices of the different Dioceses and Parishes involved in the Sir Wilfrid Laurier School Board territory;

WHEREAS the cost of the Pastoral Animation Services is shared by the Ministère de l’Éducation, the different Dioceses and the school board;

Linda Gagnon MOVED THAT the Chairman and the Director General be authorized to sign a protocol of agreement for Pastoral Animation Services to the Roman Catholic children in the elementary schools with the following Dioceses:

The Archdiocese of Montreal

The Diocese of Saint-Jérôme

The Diocese of Joliette

The Diocese of Mont-Laurier

Carried unanimously

981021-ED-0107

James McDougall MOVED THAT Pierre Garofano be nominated to sit on the Conseil d’administration de la unité régionale de loisir et de sport de Laval.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel, Steve Kmec, Morten Schrier

0052

Mr. Hanafi advised the Council that there are approximately eight (8) policies that need to be considered by the Educational Services Policy Committee and that the Educational Services Committee supports the nomination of the Commissioners named in the following resolution.

981021-ED-0108

WHEREAS the Provisional Council of the Sir Wilfrid Laurier School Board has established a particular process to establish new policies in the area of Educational Services;

WHEREAS this process, among other things, calls for the creation of a Educational Services Policy Committee;

WHEREAS this Committee requires the participation of two (2) Commissioners to be named by the Council of Commissioners;

WHEREAS the Sir Wilfrid Laurier School Board Educational Services Committee has reviewed the process agreed to by the Provisional Council;

Pierre Garofano MOVED THAT, on the recommendation of the Educational Services Committee, the Sir Wilfrid Laurier School Board name Nazario Facchino and Nancy Rupnik to the Educational Services Policy Committee; AND THAT Linda Gagnon and Mary Svotelis be named alternates.

Carried unanimously

7.0 ADULT EDUCATION:

Mr. Martini advised the Council that he could not recommend the site chosen for additional parking space to serve Adult Education at this time. He reported that he has asked the Director of Material Resources to examine another site, which would provide at least sixty (60) additional parking spaces and meet with the valid objections raised by the Principal of Western Laval High School.

The Council entered into discussion on the need for additional parking space.

In response to a question from Edward Turchyniak, Mr. Martini noted that the fact that only 60 new parking spaces could be created this year would require more efficient snow removal throughout the entire parking lot.

Mr. Martini also noted that the cost of the new location for the additional parking area has not yet been determined and that a recommendation from the Material Resources Committee will be necessary before a resolution is presented to the Council when the project specifications have been assembled.

8.0 FINANCIAL RESOURCES:

Lorraine Archambault presented and reviewed the unaudited financial statements for the Laurentienne, Laurentian and Laurenval School Boards. She reported that the initial statements indicate the following surpluses and deficits: Laurentienne – deficit of 125 000$; Laurentian – surplus of 100 000$; and Laurenval – surplus 125$.

She went on to request that the Council table the following resolutions until the regular meeting of 1998-11-18, so that the auditors may complete their review.

____________ MOVED THAT the Sir Wilfrid Laurier School Board, on the recommendation of the Financial Resources Committee, accept the 1997-1998 Financial Statements for the Laurentian School Board for the period ending 1998-06-30, as audited by the firm Groupe Malette Maheu, subject to final approval by the Ministry of Education.

 

0053

____________ MOVED THAT the Sir Wilfrid Laurier School Board, on the recommendation of the Financial Resources Committee, accept the 1997-1998 Financial Statements for the Laurentienne Dissident School Board for the period ending 1998-06-30, as audited by the firm Perrault, Tourangeau, Carpentier, C.A., subject to final approval by the Ministry of Education.

____________ MOVED THAT the Sir Wilfrid Laurier School Board, on the recommendation of the Financial Resources Committee, accept the 1997-1998 Financial Statements for the Laurenval School Board for the period ending 1998-06-30, as audited by the firm Fuller Landau Chartered Accountants, subject to final approval by the Ministry of Education.

981021-FR-0109

Edward Turchyniak MOVED THAT the Sir Wilfrid Laurier School Board table the resolutions concerning the Financial Statements for 1997/98 for the Laurentienne, Laurentian and Laurenval School Boards until 1998-11-18.

Carried unanimously

8.2 Commissioners Insurance:

In response to a question from Walter Fogel on the necessity of liability insurance for Commissioners, Mrs. Archambault explained that this insurance is recommended for Commissioners should they have an accident on school board property. The Council entered into discussion on the issue.

981021-FR-0110

Walter Fogel MOVED THAT the liability insurance being offered to the Council of Commissioners of the Sir Wilfrid Laurier School Board be optional.

THIS MOTION WAS DEFEATED ON THE FOLLOWING DIVISION:

YEA:

Walter Fogel, Steve Kmec, Nick Milas, Edward Turchyniak

NAY:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Peter MacLaurin, James McDougall, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis

ABS:

Morten Schrier

8.3 Commissioners Compensation Cheques:

In response to a question from Walter Fogel, Mr. Martini advised the Council that he would investigate whether the remuneration paid Commissioners is to be treated as salary and whether Commissioners are to pay employment insurance and pension contributions.

9.0 MATERIAL RESOURCES:

In response to a question from Mr. Kmec, Mr. Thivierge informed the Council that the City of Rawdon has recommended a piece of land located on Queen Street and it is currently being rezoned to accommodate an educational facility. He also noted that the soil testing done meets standards.

981021-MR-0111

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake the construction of a new elementary school in Rawdon;

WHEREAS public tenders were called for architect services;

0054

WHEREAS a selection committee has studied and evaluated all architect tenders received and prepared a recommendation;

Pierre Garofano MOVED THAT the Sir Wilfrid Laurier School Board retain the services of BIRTZ, BASTIEN, Architects, to prepare the architectural specifications, drawings, and tendering documentation for the new Rawdon Elementary School construction project at the cost of 115 330$, taxes included.

Carried unanimously

981021-MR-0112

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake the construction of a new elementary school in Rawdon;

WHEREAS public tenders were called for consulting engineer services;

WHEREAS a selection committee has studied and evaluated all engineer tenders received and prepared a recommendation;

Grace Nesi MOVED THAT the Sir Wilfrid Laurier School Board retain the services of BEAUDOIN, HURENS et Associes, to prepare the engineering specifications, drawings, and tendering documentation for the new Rawdon Elementary School construction project at the cost of 120 204$, taxes included.

Carried unanimously

Dominic Martini provided the Council with the background information on the agreement for the sale of Lot 274-1 to the City of Deux-Montagnes noting that there were some specific legal elements not included in the original resolution approved by the Provisional Council, therefore, making it necessary for the Sir Wilfrid Laurier School Board to consider the following resolution.

981021-MR-0116

WHEREAS the City of Deux-Montagnes has indicated an interest in acquiring Lot 274-1 in the Saint-Eustache Parish, located in the City of Deux-Montagnes, belonging to the Sir Wilfrid Laurier School Board;

WHEREAS the property has an estimated value of 181 500$;

WHEREAS the City of Deux-Montagnes has offered 120 000$ in cash;

WHEREAS the City of Deux-Montagnes has offered goods and services totalling

71 800$;

WHEREAS Lot 274-1 is required for the purpose of a long-term care centre for senior citizens to be built by the Corporation d’hébergement du Québec;

WHEREAS the directorate and the Material Resources Committee support this transaction;

Eleanora Facchino MOVED THAT the Sir Wilfrid Laurier School Board request the authorization of the Ministre de l’Éducation to proceed with the sale of Lot 274-1 in the Saint-Eustache Parish to the City of Deux-Montagnes as per the agreement negotiated by the Provisional Council.

FURTHER THAT the sale of land be contingent upon approval of the Ministère de l’Éducation; AND THAT the Sir Wilfrid Laurier School Board be authorized to use the proceeds of this sale for the improvement of buildings on its territory.

 

0055

AND THAT the Chairman or the Vice-Chairperson and the Director General or the Deputy Director General of the Sir Wilfrid Laurier School Board be authorized to sign all documents giving effect to this resolution.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Grace Nesi, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis, Edward Turchyniak

NAY:

Nick Milas

ABS:

Walter Fogel

Nazario Facchino left the meeting. TIME: 21 h 35

Mr. Martini reviewed policy #99-MR-01: Supply of Goods and Services for the Council.

Nazario Facchino returned to the meeting. TIME: 21 h 37

The Council entered into discussion on the goods and services policy

Natalie Auclair left the meeting during the discussion of the policy. TIME: 21 h 51

Natalie Auclair returned to the meeting prior to the vote. TIME: 21 h 55

981021-MR-0113

Nazario Facchino MOVED THAT, on the recommendation of the Financial Resources Committee and the Material Resources Committee, the Sir Wilfrid Laurier School Board approve in principle policy #99-MR-01: Supply of Goods and Services.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel

ABS:

Morten Schrier

Steve Bletas MOVED THAT the Council go into committee. TIME: 21 h 56

The meeting resumed. TIME: 21 h 58

Walter Fogel asked that it be recorded that due to the comments made by the Chairman, he was tendering his resignation from all board committees effective immediately.

The Chairman accepted Mr. Fogel’s resignation from the board committees.

Mr. Fogel asked that item 9.4.1: Courier Services be removed from the agenda.

Mr. Martini reviewed the sale of bus routes and vehicles.

 

0056

981021-TS-0114

WHEREAS the Sir Wilfrid Laurier School Board owns and operates its own fleet of school buses;

WHEREAS presently one of the buses on a regular route has no driver assigned to it;

WHEREAS the sale of this route to a private transporter would provide the school board with additional funds for educational projects;

WHEREAS negotiations for the best price with transporters presently under contract with the Sir Wilfrid Laurier School Board were conducted;

WHEREAS two contractors submitted quotations on the route and the bus;

WHEREAS the terms of the agreement included a five (5) year contract ending in June 2003;

WHEREAS the contract will be for one hundred and eighty four (184) days per year and will be prorated for the first year;

WHEREAS the Transportation Committee has been consulted and approves the sale of this bus route to the company submitting the highest quotation;

Peter MacLaurin MOVED THAT the bus route (R80) and the school bus attached be sold to Autobus Georges D. Paquette Ltée. in the amount of 30 000$ for the route and 11 000$ for the bus.

FUTHERMORE that a five (5) year contract be signed with this transporter for the route in the amount of 42 756,95$ per year. AND THAT the first year be prorated to correspond to the number of days remaining for the 1998/99 school year.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel

981021-TS-0115

WHEREAS the Sir Wilfrid Laurier School Board owns and operates its own fleet of school buses;

WHEREAS presently one of the buses on a regular route has no driver assigned to it;

WHEREAS the sale of this route to a private transporter would provide the school board with additional funds for educational projects;

WHEREAS negotiations for the best price with transporters presently under contract with the Sir Wilfrid Laurier School Board were conducted;

WHEREAS two contractors submitted quotations on the route and the bus;

WHEREAS the terms of the agreement included a five (5) year contract ending in June 2003;

WHEREAS the contract will be for one hundred and eighty four (184) days per year and will be prorated for the first year;

William Pollock MOVED THAT the bus route (143) and the school bus attached be sold to Autobus Lloyd Inc. in the amount of 34 000$ for the route and 20 000$ for the bus.

0057

FUTHERMORE that a five (5) year contract be signed with this transporter for the route in the amount of 34 000$ per year. AND THAT the first year be prorated to correspond to the number of days remaining for the 1998/99 school year.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Pierre Garofano, Glen Haines, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel

10.0 CORPORATE AFFAIRS:

Steve Kmec informed the Council that he was very pleased at the turnout of Commissioners at the Rosemere High School Graduation ceremonies held on Saturday, 1998-10-17. He went on to suggest that all Council members should be invited to all graduation ceremonies of the board and that either the Director General or the Chairman be called upon to say a few words at all of the graduation ceremonies.

Mr. Martini advised the Council that he would bring Mr. Kmec’s suggestions to the attention of the high school Principals.

11.0 PARENTS’ COMMITTEE REPORT::

Eleanora Facchino reported to the Council on the first meeting of the Central Parents’ Committee, noting that the meeting was well attended and that an executive had been elected as well as representatives to the Laval-Laurentides-Lanaudière sector of the FCPPQ. The next meeting of the Committee will be held on 1998-11-12 to elect Parent Commissioners to the Council of Commissioners, one for the elementary sector and one for the secondary sector.

12.0 QSBA:

William Pollock reported that a special meeting of QSBA to elect an executive was held and that Anne Cumyn, Commissioner - Lester B. Pearson School Board; was named as Chairwoman.

13.0 CORRESPONDENCE:

Steve Bletas drew the Council’s attention to the speech that Dominic Martini had given at the regional pedagogical day, 1998-10-09.

The Council was advised that the next meeting of the Material Resources Committee would be held on 1998-10-29 at Twin Oaks Elementary School.

Steve Bletas noting that this would be the last meeting for the current Parent Commissioners, thanked Astrid Norquay and Eleanora Facchino for their participation and devotion in the Council of Commissioners and wished them well in future endeavours.

14.0 ADJOURNMENT OF MEETING:

Nancy Rupnik MOVED adjournment of the meeting.

Carried unanimously

TIME: 22 h 15

NEXT MEETING ð REGULAR ð 1998-11-18

______________________________

Robert Vallerand, Secretary General

__________________________

Steve Bletas, Chairman