0193

PROVINCE OF QUEBEC

MINUTES OF THE ADJOURNED MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1999-06-29

An Adjourned meeting of the Sir Wilfrid Laurier School Board was held in the Library of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1999-06-29 at 19:30 hours, at which were present:

Steve Bletas, Chairman; William Pollock, Vice-Chairman; Natalie Auclair; Carolyn Curiale, Nazario Facchino, Walter Fogel, Linda Gagnon, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, Nancy Rupnik, Morten Schrier, Mary Svotelis, and Edward Turchyniak, Commissioners; and Dominic Martini, Director General.

Also present were: Robert Vallerand, Deputy Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Agostino Santini, Senior Advisor to Management; Michael Stirrup, Director of Human Resources; Raymond Thivierge, Director of Material Resources; Diane Verdon, Coordinator of Financial Services; and Jocelyne Thompson-Ness, Recording Secretary. There were several other persons present in the audience.

Absent: Pierre Garofano and Glen Haines, Commissioners; and Mario Gaulin and Pierre Niding, Parent Commissioners

The Chairman called the meeting to order at 19:47 hours.

 

1.0 ACCEPTANCE OF AGENDA:

The following additions to the agenda were proposed:

6.0 CORPORATE AFFAIRS:

6.4 Letters of Recommendation for Bus Drivers INFO

6.5 Conseil régional de développment de Laval INFO

6.6 Local Arrangements INFO

990629-CA-0317

Natalie Auclair MOVED THAT the agenda be accepted as amended.

Carried unanimously

 

2.0 QUESTION PERIOD:

In response to questions from Daniel Luccarelli, a parent, concerning the reimbursement of school fees for 1998/99 and transportation for his child to Vanguard School in 1999-2000, the Director General answered that he would look into the practices of the former Commission scolaire Le Gardeur with respect to the reimbursement of school fees for 1998/99 to see if this board had any obligations to meet. He went on to explain that the board does not cover transportation of students to private schools.

The Director General also asked Mr. Luccarelli to contact Laiq Hanafi, Director of Educational Services, to set up a meeting to review his child’s file with respect to services available in our school board.

In response to question from Tony Marinaro, a parent from Souvenir Elementary School, concerning to when the work on the asbestos would be completed and if the students would be present when the work was being conducted, the Director General advised that the work would be undertaken by accredited professionals, and that the students would not be present in the school. The work is expected to be completed by 1999-07-15.

0194

Raymond Thivierge, Director of Material Resources, advised those present that when the professionals are removing or repairing asbestos the air is tested before the work is started, then every hour while the work is being done and when the work has been completed and that all aspects of removal or repair must conform to government health and safety regulations.

In response to a question from Ismini Kiriakidis, a parent from Souvenir Elementary School, concerning the fact that the parents were advised of the presence of asbestos in Souvenir Elementary School at such a late date in the school year, even though the board was aware of its presence early in May, the Director General advised that asbestos has been present in Souvenir Elementary School from the time it was first built but that it has only recently become an objective of the Ministère de l’Éducation to have friable asbestos (category 3) removed or repaired.

He went on respond to other concerns expressed by Mrs. Kiriakidis noting that the location of the category 3 asbestos is the basement of the school. He further noted that the cabling for the school’s computer system was carried out by persons who were not aware of the regulation regarding asbestos and was completed prior to appropriate authorization from personnel in the Material Resources department.

Mr. Martini added that he was not apprised of the actual status of asbestos within Souvenir Elementary School and other schools of the board until the end of May, as the final inspection of the schools was only completed at the end of April. He noted that he brought the matter to the attention of the Council at its first public meeting following his having been informed.

He noted that the Material Resources department will be adopting a preventative maintenance plan, which meets, and may exceed, norms set out by the government regulation.

In response to a question from Brenda Mott, a parent from Souvenir Elementary School, concerning verification that the school will be safe for the return of students in august, the Director General advised that a request will be made from the company repairing the asbestos at Souvenir Elementary School to provide a verification certificate that the school is safe and that a copy of the report will be forwarded to the Principal so that it may be communicated to parents.

In response to questions from Louise Valois, a parent from Souvenir Elementary School, concerning the qualifications of the persons who will monitor the asbestos, the Director General noted that the board will train its personnel in preventative maintenance mechanisms regarding asbestos. He also noted that the board could also hire accredited professionals to monitor the situation in schools which have asbestos and that on a regular basis the maintenance staff of the schools will be asked to look for any signs of flaking, loosening or any other type of damage to materials containing asbestos.

In response to a question asked concerning the possibility of the school board being sued in the future should a former student of a school designated with category asbestos fall terminally ill, the Director General noted that this would be up to a court to decide but that he believes that the board is acting responsibly and in a timely fashion.

In response to a question from Walter Fogel concerning the removal of asbestos during future renovations within buildings of the Sir Wilfrid Laurier School Board, the Director General advised that the law requires asbestos to be removed before the renovations can be started and the government regulation requires the board to advise the Commission de la santé et de la securité du travail (CSST).

Mr. Fogel drew the Council’s attention to an article in the American Paediatric Journal which notes that the best method for dealing with asbestos is to remove it totally from the building and that the Council should approve the removal of all asbestos in all of the buildings of the Sir Wilfrid Laurier School Board.

The Director General noted that the government has instituted a preventative maintenance program and has established measures to compensate for repair or removal of category 3 friable asbestos.

0195

990629-CA-0318

Walter Fogel MOVED THAT question period be extended for an additional 30 minutes.

THIS MOTION WAS DEFEATED ON THE FOLLOWING DIVISION:

YEA:

Walter Fogel, Steve Kmec, Morten Schrier

NAY:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

990629-CA-0319

Peter Haldimand MOVED THAT question period be extended for an additional 15 minutes.

Carried unanimously

In response to a question from Mrs. Mastrinardi, a parent from Souvenir Elementary School, concerning the cabling work, the Director General advised that the board will be respecting the government regulation and that all future cabling or similar work must first be approved by the Material Resources department.

 

In response to a question from a concerned parent from Souvenir Elementary School on the issue of how long the repaired asbestos will hold up before it becomes category 3, the Director General stated that it would be monitored on a regular basis though he expected the work to be done to last for years.

Edward Turchyniak left the meeting. TIME: 20:40 hours

In closing, the Director General advised that the board is being prudent in its actions in dealing with the asbestos and that the safety of the students is very important to the board.

 

He advised those who had requested a viewing of the document received from the Régie régionale de la santé et des services sociaux – Laval – Santé Publique concerning the levels of asbestos in Souvenir Elementary School to contact Raymond Thivierge at the Administration Centre.

Edward Turchyniak returned to the meeting. TIME: 20:42 hours

 

3.0 HUMAN RESOURCES:

The Chairman MOVED THAT the Council go into committee. TIME: 20:43 hours

The meeting resumed. TIME: 21:40 hours

990629-HR-0320

Peter Haldimand the recommendation of the Selection Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board promote temporarily the person named below to the position indicated, for the period indicated in accordance with Article 5-5.00 of the Collective Agreement for Protestant Teachers and her individual contract:

Karen Moore

Vice-Principal

Terry Fox Elementary School

1999-2000 school year

Carried unanimously

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990629-HR-0321

WHEREAS the position of Principal at Laval Catholic High School remains vacant after the Assignment of Administrators by the Director General;

WHEREAS this position is governed by the "Conditions of Employment of Management Staff of School Boards’;

WHEREAS this position has been posted and a selection committee was convened, as per the "Working Conditions of Management Staff of the Sir Wilfrid Laurier Administrators Association";

Nick Milas MOVED THAT, on the recommendation of the Selection Committee, that the Council of Commissioners of the Sir Wilfrid Laurier School Board promote Willy Speeckaert to the position of High School Principal, effective 1999-07-01, in accordance with his individual contract. AND THAT he be assigned to Laval Catholic High School.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

NAY:

Nazario Facchino, Walter Fogel, Morten Schrier

990629-HR-0322

WHEREAS the position of Principal at Rosemere High School remains vacant after the Assignment of Administrators by the Director General;

WHEREAS this position is governed by the "Conditions of Employment of Management Staff of School Boards’;

WHEREAS this position has been posted and a selection committee was convened, as per the "Working Conditions of Management Staff of the Sir Wilfrid Laurier Administrators Association";

Edward Turchyniak MOVED THAT, on the recommendation of the Selection Committee, that the Council of Commissioners of the Sir Wilfrid Laurier School Board engage Alain Guay for the position of High School Principal, effective 1999-07-01, in accordance with his individual contract. AND THAT he be assigned to Rosemere High School.

Carried unanimously

4.0 FINANCIAL RESOURCES:

The Director General reviewed the following resolution.

990629-FR-0323

Morten Schrier MOVED THAT, on the recommendation of the Financial Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board engage the firm of Gagnon, Roy, Brunet at a cost of 13 688,00$ to conduct auditing services for the 1998-1999 school year.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis, Edward Turchyniak

NAY:

Steve Kmec

ABST:

Walter Fogel

0197

990629-FR-0325

WHEREAS the budget parameters for schools and centres were adopted by the Council of Commissioners on 1999-05-19 by resolution #990519-FR-0288 with the exception of section 7 related to the budgets of the Governing Boards;

WHEREAS consultation with the Parents’ Committee on section 7 has been completed and a recommendation was received to maintain the status quo;

Steve Kmec MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board approve that article 7 take effect and be included as part of the 1999-2000 Budget Parameters for Schools and Centres.

Carried unanimously

The Chairman turned the chair over to the Vice-Chairman and left the meeting.

TIME: 21:50 hours

Nazario Facchino, Peter MacLaurin and Nick Milas left the meeting. TIME: 21:50 hours

The Director General advised those present that a meeting of the Financial Resources Committee had been held on 1999-06-28 to which the entire Council had been invited to review the 1999-2000 budget.

He went on to note that the Sir Wilfrid Laurier School Board will need to seek authorization from the Ministère de l’Éducation for a deficit budget and that until an authorization is received that the school budgets will remain unapproved but schools will be authorized to proceed with purchases for the next school year.

The Director of Financial Resources reviewed the budget.

Nick Milas returned to the meeting. TIME: 21:53 hours

Peter MacLaurin returned to the meeting. TIME: 21:54 hours

The Chairman and Nazario Facchino returned to the meeting. TIME: 21:55 hours

The Chairman assumed the chair.

The Council entered into discussion on the 1999-2000 budget.

990629-FR-0324

WHEREAS in accordance with the Education Act (R.S.Q., chapter I-13.1), a school board must prepare and submit to the Minister its budget of operations, capital and of the debt service for the 1999-2000 school year;

WHEREAS the Sir Wilfrid Laurier School Board has prepared its budget which provides a total amount of expenditures of 71 428 062$ and revenues of 70 779 912$, resulting in a deficit of 648 150$;

WHEREAS the standardized assessment included in the real estate tax base of the Sir Wilfrid Laurier School Board which was used to prepare the present budget is established in the amount of 2 903 979 341$ in conformity with the law and 1999-2000 budgetary rules;

WHEREAS the budget establishes the tax rate for the 1999-2000 school year at 0.35$ per 100$ evaluation;

WHEREAS this rate respects the limits permitted by law;

0198

Edward Turchyniak MOVED THAT, on the recommendation of the Financial Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve that the BUDGET OF OPERATIONS, CAPITAL AND OF THE DEBT SERVICE be adopted and submitted to the Minister of Education for approval; AND THAT the rate of taxation be established at 0.35$ per 100$ evaluation.

FURTHER THAT a request be made to the Minister of Education to authorize the Sir Wilfrid Laurier School Board to adopt a budget that will show expenditures in excess of revenue, AND THAT such authorization be given under the terms and conditions determined by the Minister.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel

5.0 MATERIAL RESOURCES:

5.1 Insurance:

The Director General explained the tenders received for the board’s insurance needs for the 1999-2000 school year.

The Council entered into discussions on the tenders received for insurance.

990629-MR-0326

Morten Schrier MOVED THAT, on the recommendation of the Material Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board, pursuant to the analysis of the tenders, authorize the administration to enter into an insurance agreement for the 1999-2000 school year for all the Sir Wilfrid Laurier School Board’s insurance needs with the firm Aon Parizeau for a total premium of 25 253,54$, including taxes.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel, Linda Gagnon

5.2 Removal or Repair of Asbestos:

The Director General explained the asbestos situation in each school as it pertains to the following resolutions.

990629-MR-0327

WHEREAS the Sir Wilfrid Laurier School Board must remove the friable asbestos in the areas contained in the report prepared by the Régie régionale de la santé et des services sociaux – Santé publique at Crestview Elementary School prior to the start of the next school year;

WHEREAS the Ministère de l’Éducation has adopted a measure to support school boards which are required to remove or repair asbestos in their schools;

WHEREAS tenders were received and opened on 1999-06-22;

WHEREAS the contract be awarded to the lowest conformable bidder;

0199

Walter Fogel MOVED THAT the Council of Commissioners approve the engagement of Isolation Algon to remove the friable asbestos from Crestview Elementary School at a cost of 71 586,41$ taxes included.

Carried unanimously

 

990629-MR-0328

WHEREAS the Sir Wilfrid Laurier School Board must repair the friable asbestos in the areas contained in the report prepared by the Régie régionale de la santé et des services sociaux – Santé publique at Genesis Elementary School (St-Victor) prior to the start of the next school year;

WHEREAS the Ministère de l’Éducation has adopted a measure to support school boards which are required to remove or repair asbestos in their schools;

WHEREAS tenders were received and opened on 1999-06-28;

WHEREAS the contract be awarded to the lowest conformable bidder;

Linda Gagnon MOVED THAT the Council of Commissioners approve the engagement of Isolation Algon to repair the friable asbestos in Genesis Elementary School (St-Victor) at a cost of 11 505,00$ taxes included.

Carried unanimously

 

 

990629-MR-0329

Walter Fogel MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board amend the following resolution to read ". . . to remove the friable asbestos from Souvenir Elementary School at a cost to be determined.".

THIS MOTION WAS DEFEATED ON THE FOLLOWING DIVISION:

YEA:

Walter Fogel, Steve Kmec, Nick Milas, Morten Schrier

NAY:

Natalie Auclair, Steve Bletas, Nazario Facchino, Linda Gagnon, Peter Haldimand, Peter MacLaurin, James McDougall, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

ABST:

Carolyn Curiale

 

 

990629-MR-0330

WHEREAS the Sir Wilfrid Laurier School Board must repair the friable asbestos in the areas contained in the report prepared by the Régie régionale de la santé et des services sociaux – Santé publique at Souvenir Elementary School prior to the start of the next school year;

WHEREAS the Ministère de l’Éducation has adopted a measure to support school boards which are required to remove or repair asbestos in their schools;

WHEREAS tenders were received and opened on 1999-06-22;

WHEREAS the contract be awarded to the lowest conformable bidder;

James McDougall MOVED THAT the Council of Commissioners approve the engagement of Isolation Algon to repair the friable asbestos in Souvenir Elementary School at a cost of 43 079,32$ taxes included.

0200

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel, Nick Milas, Morten Schrier

990629-MR-0331

Walter Fogel MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board amend the following resolution to read ". . . to remove the friable asbestos from Twin Oaks Elementary School at a cost to be determined.".

THIS MOTION WAS DEFEATED ON THE FOLLOWING DIVISION:

YEA:

Walter Fogel, Morten Schrier

NAY:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

990629-MR-0332

WHEREAS the Sir Wilfrid Laurier School Board must repair the friable asbestos in the library at Twin Oaks Elementary School prior to the start of the next school year due to a construction project;

WHEREAS the Ministère de l’Éducation has adopted a measure to support school boards which are required to remove or repair asbestos in their schools;

WHEREAS tenders were received and opened on 1999-06-22;

WHEREAS the contract be awarded to the lowest conformable bidder;

Steve Kmec MOVED THAT the Council of Commissioners approve the engagement of Isolation Algon to repair the friable asbestos in the library at Twin Oaks Elementary School at a cost of 23 008,85$ taxes included.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda GagnonPeter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Nick Milas, Grace Nesi, William Pollock, Nancy Rupnik, Mary Svotelis, Edward Turchyniak

NAY:

Walter Fogel, Morten Schrier

 

6.0 CORPORATE AFFFAIRS:

The Director General advised the Council that Service Master has named Jean-Guy Messier as our new Director of Information Technology, effective 1999-07-05.

 

6.1 Delegation of Powers to Executive Committee:

The Director General explained that the pending projects for the Laval Catholic High School roof, the McCaig annex, the new Rawdon school and renovations to Rosemere High School may require Council decisions prior to 1999-08-25 and that it would be prudent to delegate the Council’s powers concerning Material Resources to the Executive Committee for a period of time with the understanding that any decisions taken would be brought to the full Council for ratification.

0201

990629-CA-0333

WHEREAS the next regularly scheduled meeting of the Council of Commissioners of the Sir Wilfrid Laurier School Board is scheduled for 1999-08-25;

WHEREAS the Material Resources Department has several pending projects requiring resolutions for the completion of work prior to 1999-08-30;

Grace Nesi MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board delegate its functions and powers concerning capital projects, for the period 1999-07-01 to 1999-08-18, to the Executive Committee of the Sir Wilfrid Laurier School Board.

Carried unanimously

 

6.2 Proulx Report:

The Council entered into a lengthy discussion on the implications of the Proulx Report and it was decided that Carolyn Curiale, Linda Gagnon, Steve Kmec and Nancy Rupnik would form a sub-committee to review the report and provide the Council with their recommendations as to how to address the issues in the report. The Director of Educational Services agreed to provide documentation to assist the deliberation.

990629-CA-0334

Steve Kmec MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board send a letter to the Ministère de l’Éducation requesting that the consultation period for the Proulx Report be extended for a period of three (3) months in order that Governing Board’s may be consulted.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Natalie Auclair, Steve Bletas, Carolyn Curiale, Nazario Facchino, Linda Gagnon, Peter Haldimand, Steve Kmec, Peter MacLaurin, James McDougall, Grace Nesi, Nick Milas, William Pollock, Nancy Rupnik, Morten Schrier, Mary Svotelis

NAY:

Walter Fogel, Edward Turchyniak

 

6.3 RRSSS – Liaison Committee:

Linda Gagnon provided the Council with a report of her first meeting on the Liaison Committee of the Régie régionale de la santé et des services sociaux – Laval noting that the committee will be looking at the needs of students and their families, the current services that are offered and the duplication of services.

 

6.4 Letters of Recommendation for Bus Drivers:

In response to concerns expressed by Carolyn Curiale on the issue of bus drivers receiving letters of recommendation from the board upon leaving or transfer, the Director general advised that a letter of recommendation will be sent to the new employer of these drivers being transferred due to the sale of buses and routes. He also noted that any driver can ask for a letter of recommendation from the board should the need arise.

 

6.5 Conseil de développment de Laval:

Walter Fogel advised the Council that the education sector representative on this committee for the 1999-2000 school year would be the Commission scolaire de Laval.

0202

6.6 Local Arrangements:

The Director General provided the Council with an update on local negotiations with the Laurier Teachers’ Union outlining the proposed areas of agreement, extra curricular activity days, transmission of documentation to the union, professional improvement secretarial services, the starting times, and kindergarten teacher workload.

 

Edward Turchyniak left the meeting. TIME: 23:08 hours

Linda Gagnon left the meeting. TIME: 23:09 hours

The Council entered into discussion on the proposed areas of agreement with the teachers’ union.

Edward Turchyniak returned to the meeting. TIME: 23:10 hours

Linda Gagnon returned to the meeting. TIME: 23:12 hours

 

990629-CA-0335

Peter MacLaurin MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board mandate the Director General to pursue negotiations with the Laurier Teachers’ Union on the local agreement as outlined in document #SWLSB-990629-CA-001.

Carried unanimously

 

7.0 ADJOURNMENT OF MEETING:

The Chairman extended thanks, on behalf of the Council, to the Director General, the Deputy Director General, Directors and Coordinators for a good first year of operations of the board.

 

 

Peter Haldimand MOVED adjournment of the meeting.

Carried unanimously

 

 

 

 

TIME: 23:24 hours

 

 

NEXT MEETING ð REGULAR ð 1999-08-25

 

 

 

 

 

 

 

______________________________

Robert Vallerand, Secretary General

__________________________

Steve Bletas, Chairman