0004

PROVINCE OF QUEBEC

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1998-08-19

An Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in room 115 of Rosemere High School, 530 Northcote, Rosemere, QC on Wednesday, 1998-08-19 at 18:30 hours, at which were present:

Pierre Garofano, Chairman; Linda Gagnon, Vice-Chairperson, Steve Bletas, Nazario Facchino, James McDougall, Edward Turchyniak, Commissioners; Astrid Norquay and Eleanora Facchino, Parent Commissioners.

Also present were: Dominic Martini, Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Gino Siviero, Director of Information Services; Michael Stirrup, Director of Human Resources; Raymond Thivierge, Director of Material Resources; and Carolyn Curiale, Peter MacLaurin and Morten Schrier, Commissioners.

Absent with regret: William Pollock, Commissioner.

 

The Chairman called the meeting to order at 18:30 hours.

 

The Chairman welcomed Eleanora Facchino who was recently elected Parent Commissioner to replace Audrey McDonough-Fraser for the balance of her term.

 

1.0 ACCEPTANCE OF AGENDA:

 

The following additions were made to the agenda:

7.0 HUMAN RESOURCES:

7.1 Administrative Assignment INFO

7.2 Resignation INFO

7.3 Recall from Surplus INFO

7.4 Employee Assistance Program INFO

7.5 Retirements INFO

8.0 OTHER BUSINESS:

8.1 Board Logo INFO

8.2 School Visit INFO

8.3 Provisional Council INFO

 

980819-CA-0012

Steve Bletas MOVED THAT the agenda be accepted as amended.

Carried unanimously

0005

2.0 APPROVAL OF MINUTES:

 

980819-CA-0013

Edward Turchyniak MOVED THAT the minutes of the EXECUTIVE COMMITTEE meeting of the Sir Wilfrid Laurier School Board held on 1998-07-13, having been received by all members prior to this meeting, be approved as written.

Carried unanimously

 

3.0 CORPORATE AFFAIRS:

 

980819-CA-0014

James McDougall MOVED THAT the Secretary General be named Recording Secretary for the Executive Committee of the Sir Wilfrid Laurier School Board.

Carried unanimously

980819-CA-0015

Astrid Norquay MOVED THAT the Sir Wilfrid Laurier School Board Executive Committee adopt Robert’s Rules of Order as its rules of conduct.

Carried unanimously

 

The Director General spoke to the proposed by-law to be presented to the Council of Commissioners for adoption in principle on the delegation of functions and powers to the Executive Committee.

Discussion followed.

DELEGATION OF FUNCTIONS & POWERS TO EXECUTIVE COMMITTEE:

WHEREAS the Council of Commissioners has established an Executive Committee;

WHEREAS by virtue of section 181 of the Education Act, the Executive Committee shall

exercise the duties and powers delegated to it by by-law of the Council of Commissioners;

_________________ MOVED acceptance of a notice of motion for presentation at the regular

meeting of 1998-09-16 on the following by-law on the delegation of powers and functions to the

Executive Committee:

 

1.0 General Provisions:

1.1 All functions and powers that are not delegated under this by-law rests with the Council of Commissioners in accordance with the provisions in the Education Act.

The Executive Committee must report to the Council of Commissioners the actions it has taken as they pertain to delegation. The minutes of the Executive Committee meetings sent to each member of the Council of Commissioners shall constitute this report.

0006

1.2 The Council of Commissioners may recall from the Executive Committee any matter hereby delegated and dispose of it.

1.3 None of the acts performed by virtue of the present delegation shall occasion expenses for which general or specific provisions have not been made in the annual budget unless authorized by the Council of Commissioners.

1.4 The present delegation must be exercised within the framework of the laws and regulations of the Government of Quebec, of collective agreements or orders-in-council as well as rules, policies, norms or decisions adopted by the Council of Commissioners.

1.5 The present delegation comes into force on the day on which it is approved by the Council of Commissioners.

 

2.0 Functions and Powers Delegated to the Executive Committee relating to

Human Resources:

    1. The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations to select, engage, promote, non-reengage, dismiss or declare in surplus administrative, teaching and non-teaching professional personnel. Excluded from this delegation are the positions of the Director General, Deputy Director General, Directors of Services, School Principals, and Vice Principals.
    2. The Council of Commissioners delegates to the Executive Committee all of its rights, powers and obligations to act in the event of an emergency such as a natural disaster or an unforeseen calamity.
    3. The Council of Commissioners delegates to the Executive Committee the authority to settle a dispute arising from the application of the various collective agreements with the employee groups.

 

3.0 Functions and Powers Delegated to the Executive Committee relating to

Financial Services:

3.1 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations relative to long term loans, mandates to the Minister of Education to negotiate loans, costs, legal counsel, and choice of trust company.

    1. The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations relative to accounts payable and tax refunds.

 

4.0 Functions and Powers Delegated to the Executive Committee relating to

Educational Services:

4.1 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations relative to ententes with other school boards and private institutions for the education of either their students or ours.

4.2 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations relative to agreements or ententes with health and social agencies for services for students.

 

 

0007

4.3 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations relative to derogations from the Basic School Regulation (Régime pédagogique).

4.4 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations relative to the course of study.

 

 

5.0 Functions and Powers Delegated to the Executive Committee relating to

Administrative Services:

5.1 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations to administer its buildings, grounds and capital equipment.

5.2 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations to purchase capital except the purchase of land and the erection or demolition of buildings.

5.3 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations to insure its buildings and personnel.

5.4 The Council of Commissioners delegates to the Executive Committee its rights, powers and obligations to enter into agreements for the provision of school transportation.

 

 

The Executive Committee reviewed the proposed resolution to be presented to the Council of Commissioners for adoption on the Remuneration of Commissioners.

 

Discussion followed. The text of the resolution was accepted as presented.

 

REMUNERATION OF COMMISSIONERS:

 

WHEREAS the government of Quebec has adopted an order-in-council dated June 17, 1998 on the maximum annual amount of remuneration that may be paid to all the members of the Council of Commissioners based on the following norms for a school board of less than 25 000 students:

For each commissioner: 2 638$

For each member of the Executive Committee: 3 544$

An additional amount 8 301$

WHEREAS by virtue of section 175 of the Education Act, the Council of Commissioners determines the remuneration to be paid to its members;

________________ MOVED THAT the annual remuneration for commissioners of the Sir Wilfrid Laurier School Board be fixed as follows:

For each commissioner: 2 638$

For each member of the Executive Committee: 3 544$

0008

AND THAT the additional allocation of 8 301$ be distributed as follows:
50% for the chairman of the Council;
25% for the chairman of the Executive Committee;
25% to be shared equally between the vice-chair of the council of commissioners

and the vice chair of the Executive Committee.

 

The Director General informed members that the first meeting of the Board of Directors of QSBA would be called in early October and that the board had two seats on the Board of Directors.

 

4.0 MATERIAL RESOURCES:

 

The Director of Material Resources reported on the progress to date on projects approved by the Council, namely at Western Laval High School, Genesis Elementary School and St-Paul/St-Ernest Elementary School. He explained that he was still negotiating an agreement on the maintenance and caretaking of Genesis (formerly St-Victor) with the CS de Laval and reported that the board’s obligations regarding improvements to the building had been met but that CS de Laval had not yet begun renovating the second floor.

 

Mr. Facchino asked that the Director of Material Resources examine the roof of St-Paul Elementary School, as there may be water infiltration in the building.

 

The Director General reported on the painting projects at Laurentian, Arundel and Ste-Adele Elementary Schools.

 

The Director of Material Resources explained that the initial site proposed by the City of Rawdon for the new school was not appropriate and that more technically sound sites are currently being evaluated.

 

The Director of Material Resources stated that the Material Resources Committee and the Directorate agreed that it was urgent to evaluate the capital improvement requirements of the John F. Kennedy Elementary School and that some work be undertaken this year. Prior to any such work, an engineer and architect would be retained to prepare specifications, drawings and tendering documents.

 

John F. Kennedy – Architect:

 

WHEREAS John F. Kennedy Elementary School requires new windows, insulation and exterior finish on two-thirds of the exterior wall;

WHEREAS the Commission scolaire Chomedey de Laval had planned to renovate the building over a period of years;

WHEREAS the work to be completed on the school is the balance of a project already begun by the predecessor board;

WHEREAS part of this project is to be realized this year;

 

0009

WHEREAS the Directorate and the Material Resources Committee recommended that the design work be prepared;

____________ MOVED THAT the Sir Wilfrid Laurier School Board retain the services of Birtz Bastien, Architects to prepare the specifications, drawings and tendering documents for the realization of the of the John F. Kennedy Elementary School Project at the cost of 23 000,00$ taxes included.

 

John F. Kennedy – Engineer:

WHEREAS John F. Kennedy Elementary School requires new windows, insulation and exterior finish on two-thirds of the exterior wall;

WHEREAS the Commission scolaire Chomedey de Laval had planned to renovate the building over a period of years;

WHEREAS the work to be completed on the school is the balance of a project already begun by the predecessor board;

WHEREAS part of this project is to be realized this year;

WHEREAS the Directorate and the Material Resources Committee recommended that the design work be prepared;

____________ MOVED THAT the Sir Wilfrid Laurier School Board retain the services of CLA Experts Conseils Inc. to prepare the specifications, drawings and tendering documents for the realization of the of the John F. Kennedy Elementary School Project at the cost of 11 000,00$ taxes included.

 

Mrs. Gagnon requested that an assessment of the capital needs for the board be completed by March 1999.

 

The Director General stated that the Director of Material Resources will report on a regular basis on the capital needs of each school as these are completed such that by March members of the Material Resources Committee would be aware of the extent of the needs and be in a position to prioritize the capital investments to be undertaken.

 

Mr. Turchyniak asked that a grid be established indicating the timelines which have been established so as to assist the committee in fulfilling its mandate of monitoring the activities of the board.

 

At the request of James McDougall and with the accord of the other Executive Committee members, the Director of Material Resources was asked to proceed as quickly as possible with the painting of the lockers at Rosemere High School.

 

The Director of Material Resources reported that the City of Rosemere had not yet signed the letter of agreement because of some minor changes requested by the Laurenval School Board to the agreement.

 

0010

ROSEMERE – AUDITORIUM RENOVATIONS:

 

WHEREAS the Laurenval School Board had resolved to renovate the Rosemere High School Auditorium using the proceeds of an agreement with the City of Rosemere;

WHEREAS the renovation cost is estimated at 40 000,00$ plus taxes;

WHEREAS 30 000,00$ for the renovation of the Rosemere High School Auditorium will come from the City of Rosemere through the protocol for the Parc-Ecole Rosemere High School;

WHEREAS the renovation costs over and above the amount to be assumed from the protocol with the City of Rosemere is to be reduced from the capital allocation available;

WHEREAS the Directorate and the Material Resources Committee have studied this project;

____________ MOVED THAT the Rosemere High School Auditorium be renovated by the Sir Wilfrid Laurier School Board at the cost of 40 000,00$ plus taxes, which included 26 100,00$ plus taxes for the purchase of second hand seats from Cine-Siege.

 

The Director General reported on the meeting with the architect held to review the first draft of the layout of the new head office of the board noting that the proposed building would be approximately 33 000 sq. ft.

 

Mr. Turchyniak requested that the Director of Material Resources obtain a certificate attesting to the suitability of the soil of the site chosen on which to construct the new head office of the board.

 

The Director of Material Resources reviewed the resolution to be presented to the Council of Commissioners on the awarding of snow removal contracts for some of the schools.

 

SNOW REMOVAL CONTRACTS:

 

WHEREAS the Sir Wilfrid Laurier School Board has called public tenders for snow removal service contracts for some of its buildings;

WHEREAS tender documentation was in compliance with the Board’s specifications;

WHEREAS the Material Resources Committee has recommended the acceptance of the tenders listed below;

____________ MOVED THAT the Sir Wilfrid Laurier School Board accept the following tenders for snow removal service contracts for the 1998/99 winter season:

Cost / Salting

WAYNE ROBINSON Mountainview

St-Jude

L.T.M.H.S.

2 075,00$

3 400,00$

6 275,00$

 

55,00$/hr. for all schools

 

 

 

 

 

 

 

 

 

 

 

 

0011

S. BROUILLETTE Joliette Elementary

Joliette High

1 550,00$

1 550,00$

100,00$/hr. for all schools

D. McKENNA Lewis King

2 400,00$

45,00$/hr

S. CLEROUX Crestview

T.H. Bowes

1 675,00$

700,00$

44,75$/hr for all schools

G. TREPANIER Hillcrest Academy

John F. Kennedy

McCAIG

Our Lady of Peace

Souvenir

St-Ernest

St-Paul

St-Victor

Twin Oaks

Western Laval High

Laval Catholic

Phoenix

Rosemere High

Board Office (Laval)

1 697,00$

2 070,00$

1 876,00$

2 243,00$

2 243,00$

1 840,00$

920,00$

1 697,00$

1 697,00$

9 087,00$

10 927,00$

863,00$

3 300,00$

3 681,00$

40,25$/hr

ENTREPRISE P.E. LEBEAU Holy Rosary

8 000,00$

75,00$/hr

G. SCOTT Rawdon

1 300,00$

100,00$/yr

 

5.0 FINANCIAL RESOURCES:

The Director of Financial Resources reported on the successful negotiations with the Commission scolaire de Laval leading to a resolution of conflicting tax claims which had existed between it and the Laurenval School Board.

REFUNDS OF TAXES:

WHEREAS following negotiations with Commission scolaire Chomedey de Laval concerning conflicts with Laurenval School Board over tax billing for 1997-98, it has been agreed that Sir Wilfrid Laurier School Board will invoice a total amount of 5 928,09$ as Protestant tax payers and will reimburse a total of 4 574,78$ to Catholic tax payers for a net benefit of 1 353,31$. These reimbursements are listed below as Catholic 1997-98.

________ MOVED THAT the following refunds of taxes totaling 6 937,82$ be approved:

Municipality/Roll#

Name/Address

Amount

Refunded

Reason for Refund

631900-7360-65-6093 Inv. A.P. Herben Inc.

51,06

Double Payment
645001-8445-72-6470-7 Autobus Galland

39,68

Value Reduction
645001-8447-58-1360-0 Mondo America Inc.

2 272,30

Value Reduction
645001-8845-18-3750-9 Jadayel Nabil

438,90

Catholic 1997-98
645001-8245-57-6890-1 Beauchamp, Daniel

13,28

Catholic 1997-98
645001-7942-11-9875-9 Beaulieu, Josée

18,37

Catholic 1997-98
645001-8245-77-5450-3 Carrier, Sylvain

18,15

Catholic 1997-98
645001-8948-54-5820-5 Cyr, Pierre Paul

99,82

Catholic 1997-98
645001-8847-25-0585-3 Desjardins, Josée

11,19

Catholic 1997-98
     

0012

645001-8242-16-7035-5 Desrochers, Luc

11,78

Catholic 1997-98
645001-8345-23-3795-5 Fontes, Tommy

21,42

Catholic 1997-98
645001-8242-18-0910-2 Gervais, Sylvain

14,14

Catholic 1997-98
645001-8242-16-5755-0 Groulx, Michel

14,83

Catholic 1997-98
645001-8847-25-1080-4 Gunther, Oscar

7,55

Catholic 1997-98
645001-8141-28-4020-9 Ianuzzi, Diane

310,80

Catholic 1997-98
645001-8847-26-1350-9 Jean, Julien Locita

7,55

Catholic 1997-98
645001-8242-25-6340-1 Kutasi, Tibor

72,24

Catholic 1997-98
645001-8246-23-6055-1 Leblanc, Diane

10,44

Catholic 1997-98
645001-8647-14-2740-0-019-0001 Leblanc, Rhenald

14,08

Catholic 1997-98
645001-8647-14-2740-0-019-0002 Leblanc, Rhenald

14,08

Catholic 1997-98
645001-8647-14-2740-0-019-0003 Leblanc, Rhenald

14,08

Catholic 1997-98
645001-8647-14-2740-0-019-0004 Leblanc, Rhenald

14,08

Catholic 1997-98
645001-8647-14-2740-0-019-0005 Leblanc, Rhenald

29,83

Catholic 1997-98
645001-8647-14-2740-0-019-0006 Leblanc, Rhenald

29,83

Catholic 1997-98
645001-8647-14-2740-0-019-0007 Leblanc, Rhenald

29,83

Catholic 1997-98
645001-8647-14-2740-0-019-0008 Leblanc, Rhenald

29,83

Catholic 1997-98
645001-8647-14-2740-0-019-0009 Leblanc, Rhenald

29,83

Catholic 1997-98
645001-8647-14-2740-0-019-0010 Leblanc, Rhenald

29,83

Catholic 1997-98
645001-8245-58-4915-6 Lepitre, François

13,28

Catholic 1997-98
645001-7642-88-5410-3 Louis, Jean

470,75

Catholic 1997-98
645001-8645-02-4590-6-001-0003 Manswell, Lennox

10,01

Catholic 1997-98
645001-8648-22-8310-7 Ou Mei Shiow

406,35

Catholic 1997-98
645001-8245-76-0880-8 Ouellette, Pierre

18,80

Catholic 1997-98
645001-8346-14-9125-6 Retamales Juan Hector Flore

385,70

Catholic 1997-98
645001-8847-27-3715-9 Rifon Colette

7,87

Catholic 1997-98
645001-8443-31-2800-0 Sahakian, Takouchie

469,00

Catholic 1997-98
645001-8243-49-1015-2 Sousa, Jose Maria

333,20

Catholic 1997-98
645001-8344-96-0465-7 Tsaboukos, Demetrios

444,85

Catholic 1997-98
645001-8142-63-2590-8 Villani, Brian

695,45

Catholic 1997-98

 

Mr. Turchyniak reported that he had reviewed a selection of cheques and was satisfied that proper procedures had been followed.

APPROVAL OF ACCOUNTS PAYABLE:

______________ MOVED THAT the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1998-08-19 as follows:

Cheques

0010646 # TO # 0010917

930 177,67$

 

FOR A TOTAL OF:

 

930 177,67$$

0013

6.0 CORRESPONDENCE:

There was no correspondence.

 

7.0 HUMAN RESOURCES:

The Director of Human Resources reviewed the resolutions to be presented to the Council of Commissioners.

He explained that the Employee Assistance Program had been extended through the summer for former Laurenval employees but that it would be important to extend it to all employees. This had been endorsed by the Human Resources Committee.

ADMINISTRATIVE ASSIGNMENTS:

____________ MOVED THAT on the recommendation of the Director General, the Sir Wilfrid Laurier School Board promote temporarily the person named below to the position indicated, for the period indicated, in accordance with Article 5-5.00 of the Collective Agreement for Catholic Teachers and his individual contract:

Tony Sciaraffa

Vice-Principal

As of 1998-08-20 for the 1998-99 school year

 

RESIGNATION:

____________ MOVED THAT the resignation of the support staff employee indicated below be accepted, effective on the date indicated, in accordance with the Collective Agreement for Support Staff Employees:

Ginette Comeau-Chevalier

Executive Secretary, Adult Education

1998-07-10

 

RECALL FROM SURPLUS:

____________ MOVED THAT the teacher named below be recalled from surplus, effective for the period indicated, in accordance with clause 13-11.05 of the Collective Agreement for Protestant Teachers:

Gemma Brooks

CEC Chomedey

1998-99 school year

 

EMPLOYEE ASSISTANCE PROGRAM:

WHEREAS the Laurenval School Board has had an Employee Assistance Program;

WHEREAS the Human Resources Committee has discussed this program at its meeting of 1998-08-18 and judged it pertinent to maintain;

____________ MOVED THAT the Sir Wilfrid Laurier School Board accept to continue the current program until the end of September in accordance with the documentation that the Director of Human Resources has on file and which has been reviewed by the Director General.

 

 

0014

RETIREMENTS:

1. __________ MOVED THAT the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1998-09-07 received from Edith McRae, cafeteria worker at Laurentian Regional High School, and extend best wishes to her.

2. ____________ MOVED THAT the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1998-12-31 received from Marjorie McCutcheon, maintenance worker at Laurentian Regional High School, and extend best wishes to her.

 

8.0 OTHER BUSINESS:

8.1 BOARD LOGO:

In answer to a question, the Director General explained that the Directorate had unanimously rejected the graphic artist’s rendering of the logo chosen by the Operations Committee of the Provisional Council. He stated that he would be recommending a different process for the selection of a new board logo.

 

8.2 SCHOOL VISIT:

The Executive Committee discussed the suggestion from James McDougall that the Director General organize a tour of schools for Commissioners on weekends and agreed to review its practicality and its cost.

In answer to a question on school visits, the Director General stated that a Commissioner could only participate in the meeting of a Governing Board if invited though he could attend as a member of the general public. He further stated that an appropriate protocol for school visits based on respect for the responsibilities of all parties concerned would require the Commissioner to make an appointment with the Principal before visiting a school and informing the Director General. Members of the Committee suggested that the Director General so inform all Commissioners.

 

8.3 PROVISIONAL COUNCIL:

Mr. McDougall who had added the item to the agenda asked that it be withdrawn.

 

9.0 ADJOURNMENT OF MEETING:

Steve Bletas MOVED adjournment of the meeting.

Carried unanimously

TIME: 19 h 52

NEXT MEETING ð Tuesday ð 1998-09-08

 

 

 

 

 

______________________________

Dominic R. Martini, Secretary General

__________________________

Pierre Garofano, Chairman