0015

PROVINCE OF QUEBEC

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1998-09-08

An Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in the Conference Room of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1998-09-08 at 19:30 hours, at which were present:

Pierre Garofano, Chairman; Linda Gagnon, Vice-Chairperson, Steve Bletas, Nazario Facchino, James McDougall, William Pollock, Edward Turchyniak, Commissioners; and Eleanora Facchino, Parent Commissioners.

Also present were: Dominic Martini, Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Gino Siviero, Director of Information Services; Michael Stirrup, Director of Human Resources; Raymond Thivierge, Director of Material Resources.

Absent with regret: Astrid Norquay, Parent Commissioner.

The Chairman called the meeting to order at 19:30 hours.

 

1.0 ACCEPTANCE OF AGENDA:

The following additions were made to the agenda:

7.5 Joliette / Rawdon School Calendar INFO

8.1 Purchase of Computers INFO

14.1 Communications for Commissioners INFO

14.2 Trade Shows INFO

980908-CA-0016

Steve Bletas MOVED THAT the agenda be accepted as amended.

Carried unanimously

2.0 APPROVAL OF MINUTES:

 

980908-CA-0017

James McDougall MOVED THAT the minutes of the EXECUTIVE COMMITTEE meeting of the Sir Wilfrid Laurier School Board held on 1998-08-19, having been received by all members prior to this meeting, be approved as written.

Carried unanimously

 

3.0 QUESTION PERIOD:

There were no questions.

 

4.0 BUSINESS ARISING:

4.1 Material Resources – Update: The item was deferred to item 10.0.

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5.0 DIRECTOR GENERAL’S REPORT:

The Director General commented on his written report noting the proposal for a common workload for kindergarten teachers for 1998/99, discussions with NILTU/LECTA on local arrangements, consultation with the Sir Wilfrid Laurier Administrators Association on a local management policy governing working conditions, the process for the selection of a logo for the board, and commented on the status of the application for permission to borrow money to build the board office. He also described the major complaints received from parents about the application of the Transportation Policy

 

6.0 HUMAN RESOURCES:

 

6.1 DIRECTOR’S REPORT:

The Director of Human Resources reported on the activities of his department with respect to hiring of personnel and the particular problems encountered with the implementation of the new payroll system.

He proceeded to review the resolutions to be presented to the Council of Commissioners at the next regular meeting.

6.2 ADMINISTRATIVE APPOINTMENTS:

6.2.1____________ MOVED THAT ________ be named Deputy Director General and Secretary General of the Sir Wilfrid Laurier School Board, effective 1998-10-01, in accordance with his individual contract and the provisions of the Politique administrative et salariale as it applies to Senior Executives of School Boards.

6.2.2____________ MOVED THAT on the recommendation of the Director General, the Sir Wilfrid Laurier School Board promote temporarily the person named below to the position indicated, for the period indicated, in accordance with Article 5-5.00 of the Collective Agreement for __________Teachers and his/her individual contract:

 

Vice-Principal

As of 1998-09-?? for the 1998-99 school year

 

6.3 ENGAGEMENTS:

Teachers – full-time & part-time;
Support personnel.
Resolutions to be distributed at the meeting of the Council because the Human Resources Committee will be meeting on Tuesday, 1998-09-15.

 

WHEREAS the position of Certified Maintenance Workman is a vacant position on the organizational chart;

WHEREAS the position has been duly posted and interviews have been completed;

6.3.1____________ MOVED THAT the Sir Wilfrid Laurier School Board engage Roger Tremblay as a certified maintenance workman, effective 1998-09-14.

 

 

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6.4 RECALL FROM SURPLUS:

____________ MOVED THAT the teacher named below be recalled from surplus, effective for the period indicated, in accordance with clause 13-11.05 of the Collective Agreement for Protestant Teachers:

Jocelyne Lagacé

CEC Chomedey

1998-99 school year

 

6.5 LEAVES OF ABSENCE:

 

6.5.1____________ MOVED THAT on the recommendation of the Personnel Committee, the Sir Wilfrid Laurier School Board grant Manon Rousseau, teacher at Our Lady of Peace Elementary School, a maternity related preventive leave of absence, effective 1998-08-28, in accordance with provisions of clause 5-13.05 of the Catholic Teachers’ Collective Agreement.

 

6.5.2____________ MOVED THAT the Sir Wilfrid Laurier School Board grant Crystal Walters, teacher at Laurentian Regional High School, a maternity leave of absence, effective 1998-08-19, in accordance with clause 5-13.05 of the Protestant Teachers’ Collective Agreement.

 

6.5.3____________ MOVED THAT the Sir Wilfrid Laurier School Board grant Jennifer Lloyd, free flow teacher at Our Lady of Peace and Terry Fox Elementary Schools, a maternity leave of absence, effective 1998-08-26, in accordance with clause 5-13.05 of the Catholic Teachers’ Collective Agreement.

 

6.5.4____________ MOVED THAT the Sir Wilfrid Laurier School Board grant Philip Lindquist, teacher at Phoenix High School, a parental leave of absence, effective 1998-09-14 until 1998-10-05, in accordance with clause 5-13.22 of the Protestant Teachers’ Collective Agreement.

 

6.5.5_____________ MOVED THAT the Sir Wilfrid Laurier School Board grant Isabella Casalino, teacher at Mountainview Elementary School, a full-time leave of absence without salary for the 1998-99 school year, in accordance with Clause 5-15.14 of the Protestant Teachers’ Collective Agreement.

 

6.5.6_____________ MOVED THAT the Sir Wilfrid Laurier School Board grant Wilma Goodman, non teaching professional a leave of absence without salary as per clause 7-5.01 of the Union of Professionals Collective Agreement for the period 1998-09-08 until 1998-12-23.

 

6.6 RESIGNATION:

 

____________ MOVED THAT the Sir Wilfrid Laurier School Board hereby accept the resignation of Tracy Hodgson, teacher at Laurentian Elementary School, and release her from her contract in accordance with the terms of clause 5-9.02 of the NILTU Local Collective Agreement covering teachers, effective 1998-08-26.

 

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6.7 WORK TIME REDUCTION PROGRAM:

____________ MOVED that the Sir Wilfrid Laurier School Board approve the request of Wendy Crooks, Office Agent Class I at the administrative offices, to enter into a Working Time Reduction Program, as outlined in Appendix XVIII of the FTQ Local 57 Collective Agreement (1995-1998) covering support staff; effective 1998-08-31 until 1999-06-30.

6.8 EMPLOYEE ASSISTANCE PROGRAM:

WHEREAS the Sir Wilfrid Laurier School Board has approved the continuation of the Employee Assistance Program for the month of September;

WHEREAS this program has been reviewed by the Human Resources Committee;

WHEREAS this program is being recommended by the Directorate;

____________ MOVED THAT Montrose Inc. be engaged as the firm for the Employee Assistance Program as per the terms of the contract.

6.9 CSST - DEDUCTIBLE:

WHEREAS the ‘Commission de la santé et de la sécurité du travail du Québec – (CSST)’ has established that the employer must make a choice of insurance coverage (attestation du choix de la limite par réclamation);

WHEREAS as the Commission de la santé et de la sécurité du travail du Québec has established that our rate is 0,96$ per 100,00$;

WHEREAS the recommendation that the limit of insurance risk be at two (2) times the maximum annual insurable amount of 50 000,00$;

____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the level of two (2) times as its choice for the period of 1998-07-01 to 1998-12-31.

Steve Bletas MOVED THAT the Council go into Committee.

TIME: 20:55 hours

The meeting resumed. TIME: 21:50 hours

7.0 EDUCATIONAL SERVICES:

7.1 DIRECTOR’S REPORT:

The Director of Educational Services reviewed the enrollment statistics for 1998/99, described plans for the regional pedagogical day to be held on 1998-10-09, reported that every school has maintained the same service for special education and student services as last year, and described the efforts being made to offer pastoral animation and religious guidance services in each school.

He proceeded to review resolutions to be presented to the Council of Commissioners at the next regular meeting.

7.2 SUPERVISOR OF MORAL & RELIGIOUS EDUCATION:

WHEREAS section 262 of Law 180 calls for the appointment of a person to be responsible for administrative support to the Moral and Religious Instruction and Pastoral or religious care and guidance provided to Catholic and Protestant students who attend its schools;

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WHEREAS, in accordance with section 262, the appointment of such a person must be approved by the Bishop of the Catholic Diocese and by a Committee formed by the Protestant Churches;

WHEREAS the Sir Wilfrid Laurier School Board has put forward the name of Barbara Kennedy-Findlay for the position of Supervisor of Moral and Religious Education;

WHEREAS the Archdiocese of Montreal and the Committee for Protestant Partnership on Education have separately approved the nomination of Mrs. Kennedy-Findlay;

____________ MOVED THAT Barbara Kennedy-Findlay be appointed to the position of Supervisor of Moral and Religious Education in accordance with the requirement of section 262 in Law 180 and as stipulated in the Board’s organizational chart.

 

7.3 CALENDAR – PHOENIX SCHOOL:

WHEREAS the Phoenix Alternate Secondary School is based on a semestered structure;

WHEREAS the semesters are highly concentrated in terms of instructional delivery;

WHEREAS the Phoenix calendar has in previous years consisted of a different Spring break and different pedagogical days designed to maintain the continuity of the instructional process;

WHEREAS the March break applicable to other schools comes too soon for the Phoenix school after the start of the second semester in the second week of February;

____________ MOVED THAT the calendar for the Phoenix Alternate Secondary High School be modified for the 1998-1999 school year as follows:

Pedagogical Days Ø August 26, 27, 28, 1998

October 9, 1998
November 13, 1998
June 25, 28, 29, 30, 1999

Spring Break Ø April 6 – 9 & 12, 1999

7.4 INTERBOARD AGREEMENT:

____________ MOVED THAT, in accordance with section 213 of Bill 107: Education Act (1988, chapter 84), the Director General be authorized to ENTER INTO AGREEMENT with the following educational institutions governed by the Act respecting private education and school boards for the provision of instructional services at the preschool, elementary or secondary level for the 1998-1999 school year:

Western Quebec School Board

English Montreal School Board

Institute canadien pour le développment neuro-

intégratif "Steps Ahead" - secondary

McKay Institute

Montreal Oral School for the Deaf

Peter Hall

Services Férès pour l’enfance inadaptée

Summit School

Vanguard School

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8.0 ADULT EDUCATION:

 

8.1 DIRECTOR’S REPORT:

 

The Director of Educational Services reviewed the resolution to be presented to the Council of Commissioners for the purchase of computers for the Adult Education Center noting that a grant of 41 000,00$ had been obtained from the SQDM towards this purchase.

The Director General reported that due to an ongoing dispute with Hypertech, the contract was not being awarded to the lowest tenderer.

 

8.2 PURCHASE OF COMPUTERS:

WHEREAS Emploi-Québec has awarded a contract to Sir Wilfrid Laurier School Board Adult Education Services for two (2) new training programs in Secretarial Studies;

WHEREAS these two (2) training programs will require computer labs of 18 units each;

WHEREAS the cost of the equipment needed will be approximately 65 000,00$ for the two (2) labs;

WHEREAS Emploi-Québec has also awarded a special grant of 41 000,00$ toward the purchase of the equipment needed;

WHEREAS Adult Education will fund the balance of the purchase from the board’s allocation for Adult Education and Technical Vocational Education of the Capital Budget for 1998-99;

____________ MOVED THAT the Sir Wilfrid Laurier School Board authorize the purchase for the needed equipment at a cost of approximately 65 000,00$; AND THAT the contract be awarded to Les Ordinateurs Prosys-Tec Inc..

 

9.0 FINANCIAL RESOURCES:

 

9.1 DIRECTOR’S REPORT:

 

The Director of Financial Resources presented a review of the capital budget for 1998/99 noting the expenses to date.

 

The Commissioners questioned certain expenses and asked for clarification on these items.

 

Mr. Turchyniak reported that he had reviewed accounts payable and reported that he was satisfied that procedures had been followed.

 

The Director of Financial Resources proceeded to review the resolutions to be presented to the Council of Commissioners.

 

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9.2 REFUNDS OF TAXES:

________ MOVED THAT the following refunds of taxes totaling 1 029,79$ be approved:

Municipality/Roll#

Name/Address

Amount

Refunded

Reason for Refund

645001-8751-71-4570-9 Campione, Guiseppe

143,23$

Catholic 1995-96
645001-8555-04-2200-1 Huot, Michael

251,02$

Catholic 1995-96
645001-8752-46-1120-6 Scharfo, Filippo

99,00$

33% Catholic 95-96
645001-8549-89-7510-2 Gestions Silbar

130,20$

Double Payment
645001-8252-94-1480-5 Archambault, Yves

109,75$

Catholic 94-95-96
645001-9151-92-0815-0 H. Beaudry Blocs de béton

205,13$

Value reduction
645001-9250-09-8970-9 H. Beaudry Blocs de béton

91,46$

Value reduction
 

TOTAL

1 029,79$

 

9.3 APPROVAL OF ACCOUNTS PAYABLE:

______________ MOVED THAT the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1998-09-04 as follows:

Cheques

0010918 to 0011405

1 207 735,65$

FOR A TOTAL OF:

 

1 207 735,65$

9.4 BANKING SERVICES:

9.4.1____________ MOVED THAT the Sir Wilfrid Laurier School Board open a deposit account in the name of the school board at the Banque Nationale du Canada located at 569, rue Principale, Lachute (Quebec) J8H 1Y6, AND THAT this account be used for deposit purposes by the Laurentian Elementary School and the Laurentian Regional High School.

9.4.2____________ MOVED THAT the Sir Wilfrid Laurier School Board open a deposit account in the name of the school board at the Caisse Populaire Huberdeau located at 206, rue Principale, Huberdeau (Quebec) J0T 1G0, AND THAT this account be used for deposit purposes by the Arundel Elementary School.

9.4.3____________ MOVED THAT the Sir Wilfrid Laurier School Board open a deposit account in the name of the school board at the Bank of Montreal located at 1700, ch. d’Oka, Deux-Montagnes (Quebec) J7R 1M9, AND THAT this account be used for deposit purposes by the Lake of Two Mountains High School, the Mountainview Elementary School and the St-Jude Elementary School.

 

10.0 MATERIAL RESOURCES:

10.1 DIRECTOR’S REPORT:

The Director of Material Resources reported on progress regarding the choice of a site for the new Rawdon School, on meetings with the architect for the design of the new board office, on work completed at Western Laval, Genesis, and St-Paul schools.

He also reported on the recommendation from the Material Resources Committee with respect to urgent work required at John F. Kennedy Elementary School.

He further reported on the need to expand Holy Rosary Elementary School.

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With respect to the parking lot at the Commercial Education Center/Western Laval, the Director General suggested that if renovations for Western Laval come in sufficiently under budget, the Material Resources Committee will be asked to consider a recommendation to increase the parking area to satisfy a pressing need.

The Director of Material Resources further proceeded to review the resolutions to be presented to the Council of Commissioners.

 

10.3 JOHN F. KENNEDY ELEMENTARY SCHOOL RENOVATION PROJECT:

10.3.1 ARCHITECT:

WHEREAS the Sir Wilfrid Laurier School Board has resolved to retain the services of Birtz Bastien, Architects for the window, insulation and exterior finish project at John F. Kennedy Elementary School;

WHEREAS the architect following his preliminary study has recommended a different scope to the project including short term remedial work to ensure adequate comfort for next winter;

WHEREAS the Directorate and the Material Resources Committee support the architect’s proposal that urgent work totaling approximately 50 000,00$ be undertaken as soon as possible prior to undertaking the next phase of the window, insulation and exterior finish project;

____________ MOVE THAT the Sir Wilfrid Laurier School Board retain the services of Birtz Bastien, Architects at the maximum cost of 10 405,00$ plus taxes to prepare specifications for the urgent remedial work to be undertaken at John F. Kennedy Elementary School.

 

10.3.2 ENGINEER:

WHEREAS the Sir Wilfrid Laurier School Board has resolved to retain the services of CLA Experts Conseils Inc. for the window, insulation and exterior finish project at John F. Kennedy Elementary School;

WHEREAS the architect following his preliminary study has recommended a different scope to the project including short term remedial work to ensure adequate comfort for next winter;

WHEREAS the Directorate and the Material Resources Committee support the architect’s proposal that urgent work totaling approximately 50 000,00$ be undertaken as soon as possible prior to undertaking the next phase of the window, insulation and exterior finish project;

____________ MOVE THAT the Sir Wilfrid Laurier School Board retain the services of CLA Experts Conseils Inc. at the maximum cost of 5 000,00$ plus taxes to prepare specifications for the urgent remedial work to be undertaken at John F. Kennedy Elementary School.

 

10.4 NEW ADMINISTRATIVE CENTER:

WHEREAS the Provisional Council of Sir Wilfrid Laurier School board retained the services of Yvon Marchand, architect, to design a building for the offices of the school board based on a simplified structure (modular, concrete panel exterior);

WHEREAS the architect has indicated that this type of structure will be more costly than a conventional building (brick exterior);

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WHEREAS the Directorate and the Material Resources Board Committee support the architect’s recommendation to erect a building with conventional exterior brick finish;

_____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board approve a modification to resolution #980506-0156 of the Provisional Council to reflect the above recommendation of the architect.

 

11.0 TRANSPORTATION SERVICES:

The Director General reported that the Transportation Committee had dicussed the following resolution and recommended that the board proceed with the sale of a route that was not assigned to a permanent employee and the accompanying bus.

11.1 SALE OF BUS ROUTE & VEHICLE:

WHEREAS the Sir Wilfrid Laurier School Board owns and operates its own fleet of school buses;

WHEREAS presently a regular route has no driver assigned to it;

WHEREAS the sale of this route to a private transporter would provide the school board with additional funds for educational projects;

WHEREAS this sale of a regular bus route and the vehicle would be conducted through negotiations for the best price with transporters presently under contract with the Sir Wilfrid Laurier School Board;

WHEREAS the Transportation Committee has been consulted and approves the sale of this route and vehicle;

____________ MOVED THAT the Sir Wilfrid Laurier School Board proceed with negotiations for the sale of one (1) board owned route and vehicle to which no driver is presently assigned.

FURTHER THAT this negotiation be undertaken with transporters presently under contract with the Sir Wilfrid Laurier School Board.

 

12.0 INFORMATION SERVICES:

12.1 DIRECTOR’S REPORT :

The Director of Information Services reported on serious problems encountered in having Hypertech respect its service contract and of a decision to seek legal redress. He also stated that future contracts with Hypertech will be suspended until all issues are resolved satisfactorily.

He reported on problems with the software used for the payroll system and efforts to correct these.

 

13.0 QSBA:

No report.

 

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14.0 CORRESPONDENCE:

 

14.1 COMMUNICATIONS FOR COMMISSIONERS:

In response to a question from Mr. McDougall, the Director General stated that requests to speak or meet with a Commissioner from a member of the general public would be relayed via an Administrative Assistant.

 

 

14.2 TRADE SHOWS:

In answer to a question from Mr. McDougall, the Director General stated that all information on trade shows and similar events related to technology which a Commissioner considered of interest to the board should be channeled to the Director of Information Services.

 

 

15.0 ADJOURNMENT OF MEETING:

 

Steve Bletas MOVED adjournment of the meeting.

Carried unanimously

 

 

 

TIME: 23:55 hours

 

 

 

 

 

NEXT MEETING ð Tuesday ð 1998-10-13

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

______________________________

Dominic R. Martini, Secretary General

__________________________

Pierre Garofano, Chairman