0059

PROVINCE OF QUEBEC

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1999-01-12

An Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in the Conference Room of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1999-01-12 at 19:30 hours, at which were present:

Pierre Garofano, Chairman; Linda Gagnon, Vice-Chairperson, Steve Bletas, Nazario Facchino, and Edward Turchyniak, Commissioners; and Mario Gaulin and Pierre Niding, Parent Commissioners; and Dominic Martini, Director General.

Also present were: Robert Vallerand, Deputy Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Gino Siviero, Director of Information Services; Augy Santini, Senior Advisor to Management; Michael Stirrup, Director of Human Resources; Raymond Thivierge, Director of Material Resources, and Andrew Mason, Principal, and Glenn Cuggy, Vice-Principal, Laurentian Regional High School.

Absent: James McDougall and William Pollock, Commissioners.

The Chairman called the meeting to order at 19:30 hours and wished one and all a happy New Year.

 

1.0 ACCEPTANCE OF AGENDA:

The following changes to the agenda were proposed:

2.1 In Camera Session

5.3 ANSS – Approval of Agreements INFO

7.6 Floating Pedagogical Days INFO

8.4 Revised Budget RES

990112-CA-0091

Steve Bletas MOVED THAT the agenda be accepted as amended.

Carried unanimously

2.0 APPROVAL OF MINUTES:
990112-CA-0092

Pierre Niding MOVED THAT the minutes of the EXECUTIVE COMMITTEE meeting of the Sir Wilfrid Laurier School Board held on 1998-12-08, having been received by all members prior to this meeting, be approved as written.

Carried unanimously

Pierre Garofano MOVED THAT the Executive go into committee. TIME: 19:33 hours

The meeting resumed. TIME: 20:45 hours

The Chairman called for a five (5) minutes recess. TIME: 20:47 hours

The meeting resumed. TIME: 20:53 hours

0060

3.0 BUSINESS ARISING:

 

3.1 Supply of Goods and Services Policy:

The Director General indicated that the comments received through consultation will be directed to both the Financial Resources Committee and the Material Resources Committee and that policy #99-MR-01: Supply of Goods and Services will be brought to the Council of Commissioners for final approval at the Regular meeting to be held on Wednesday, 1999-02-17.

 

3.2 Leave of Absence:

The Director of Human Resources indicated that the resolution concerning the leave of absence for Jennifer Lloyd, tabled at the meeting of 1998-12-08, will be brought back to the Executive Committee meeting of Tuesday, 1999-02-09 for approval.

 

3.3 Contract Cleaning Services:

The Director of Human Resources commented on the decision of the Quebec Court of Appeal with regard to the grievance and the various appeals that ensued.

He reviewed the options of the Sir Wilfrid Laurier School Board.

After a brief discussion it was decided not to pursue this matter any further and that Mr. Stirrup is to advise the Sir Wilfrid Laurier School Board legal counsel to cease all procedures.

 

4.0 DIRECTOR GENERAL’S REPORT:

 

The Director General commented on the letter of authorization received from the Ministère de l’Éducation concerning the new administration centre.

A resolution seeking authorization for funding for the new administration centre will be prepared for the Council of Commissioners meeting to be held on 1999-01-20.

He concluded his report with mention of the need to establish board-wide guidelines for issues concerning drugs, alcohol and violence in schools which need to be respected when Governing Boards approve discipline policies for their schools.

 

5.0 CORPORATE AFFAIRS:

 

5.1 DEPUTY DIRECTOR GENERAL’S REPORT:

The Deputy Director General commented on his monthly report noting that an appeal of suspension had been received concerning a student at Laurentian Regional High School.

He went on recommend that agreements be signed with Pat Thomas and Fred Argue and the Sir Wilfrid Laurier School Board for the use and upgrade of the Arundel Natural Science Centre.

The Executive Committee unanimously endorsed the signing of agreements with Pat Thomas and Fred Argue.

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6.0 HUMAN RESOURCES:

6.1 DIRECTOR’S REPORT:

The Director of Human Resources commented on the accreditation vote for the Sir Wilfrid Laurier School Board employees, as well as an update on discussions with the Laurier Teachers’ Union on the assignment and transfer process

990112-HR-0093

Mario Gaulin MOVED THAT the Sir Wilfrid Laurier School Board approve the engagement of the following part-time teacher for the 1998-99 school year as per her individual contracts;

Name

School

MOROZOVITCH, Christine

Sacred Heart Middle School

Carried unanimously

990112-HR-0094

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Helen Kalipolodis, teacher at McCaig Elementary School, a maternity leave of absence, effective 1999-01-06, in accordance with clause 5-13.05 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

990112-HR-0095

Steve Bletas MOVED THAT, on the recommendation of the Personnel Committee and in accordance with Article 5-17.01 and Appendix XI of the Teachers’ Collective Agreement 1995 - 1998, the Sir Wilfrid Laurier School Board grant Edmund Adderley, teacher at Batshaw (Mountainview), a sabbatical leave plan with deferred salary over three years with the year of the leave being the first school year (1999-2000).

Carried unanimously

990112-HR-0096

Nazario Facchino MOVED THAT the Sir Wilfrid Laurier School Board grant Louise Lamarre, non teaching professional a leave of absence without salary as per clause 7-5.01 of the Union of Professionals Collective Agreement for the period 1999-01-03 until 1999-06-30.

Carried unanimously

990112-HR-0097

Linda Gagnon MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of resignation effective 1999-01-16, received from Monique Gauvin, Administrative Technician.

Carried unanimously

990112-HR-0098

Pierre Niding MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1999-03-05, received from Bernice Gallotti, Teacher at Mountainview Elementary School, and extend best wishes to her.

Carried unanimously

0062

990112-HR-0099

Mario Gaulin MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the written request of Leona Dingwell Bowe, teacher at Holy Rosary Elementary School, and cancel her Progressive Retirement as negotiated with the former Commission scolaire des Manoirs.

Carried unanimously

7.0 EDUCATIONAL SERVICES:

 

7.1 DIRECTOR’S REPORT:

The Director of Educational Services reviewed his monthly report noting the 1999-2000 secondary program, the 1999 June instructional calendar, and the policy on tutoring students by teachers.

 

7.2 Tutoring Policy:

The Executive Committee entered into discussion on proposed policy #99-ED-02: Tutoring of Students by Teachers.

____________ MOVED THAT, on the recommendation of the Educational Services Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve in principle policy #99-ED-02: Tutoring of Students by Teachers.

 

Mr. Hanafi indicated that the following requests for field trips had been received and provided the necessary background information.

990112-ED-0100

WHEREAS Joliette Elementary School has proposed a three-day field trip to Québec City for May 25-27, 1999;

WHEREAS the policy of the predecessor School Board is still applicable to the Joliette Elementary School proposal in the absence of Sir Wilfrid Laurier School Board’s orientation in the context of field trips of extended duration;

WHEREAS the school administration, in following the procedures in accordance with the policy noted above, has obtained the approval of both the present School Council and the Governing Board;

Nazario Facchino MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board approve the request of Joliette Elementary School for a field trip to Quebec City on May 25-27, 1999.

Carried unanimously

990112-ED-0101

WHEREAS Western Laval High School has proposed a five-day field trip to New York City for May 20-24, 1999;

WHEREAS the policy of the predecessor School Board is still applicable to the Western Laval High School proposal in the absence of Sir Wilfrid Laurier School Board’s orientation in the context of field trips of extended duration, particularly those that require travel beyond Québec and Canada;

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WHEREAS the school administration, in following the procedures in accordance with the policy noted above, has obtained the approval of both the present School Council and the Governing Board;

Linda Gagnon MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board approve the request of Western Laval High School for a field trip to New York City on May 20-24, 1999.

Carried unanimously

 

7.4 Secondary Program for 1999-2000:

Mr. Hanafi commented on the secondary program for 1999-2000 as contained in document #EC990112-ED-001. He noted that the only change is that Ste-Agathe Academy will move from a seven (7) day cycle to a six (6) day cycle.

The Director General excused himself from the meeting. TIME: 22:02 hours

 

7.5 June 1999- Secondary Instructional Calendar:

Mr. Hanafi explained to the Executive Committee the reasons why it is being recommended that high school classes end on June 11, 1999 and that June 14 through 23, 1999 be an examination period. He noted that the Governing Board of each high school would be asked to support this recommendation.

 

7.6 Floating Pedagogical Days:

Mr. Hanafi noted that the 1998/99 school calendar included three (3) floating pedagogical days. Some of the schools in the board have already used one (1) day and the two (2) remaining days have been used for Provincial elections and the teachers’ strike. The question is now raised as to what to do with schools who will now request additional pedagogical days for unforeseen circumstances or inclement weather.

 

The Executive Committee entered into discussion on this issue and the recommendation is not to approve any additional pedagogical days prior to March 31, 1999.

Pierre Niding left the meeting. TIME: 22:05 hours

 

8.0 FINANCIAL RESOURCES:

 

8.1 DIRECTOR’S REPORT:

The Director of Financial Resources advised the Executive Committee that information sessions on financing and purchasing procedures had been provided for in-school support staff. Another series of sessions is planned for the spring.

She went on to review the revised budget for 1998/99 which will be presented to the Council of Commissioners on 1999-01-20.

Linda Gagnon offered congratulations to Mrs. Archambault for the concise and clear reports to the Executive Committee.

Pierre Niding returned to the meeting. TIME: 22:23 hours

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990112-FR-0102

Edward Turchyniak MOVED THAT the following refunds of taxes totalling $1,924.61 be approved:

Municipality/Roll #

Name

Amount

Refunded

Reason for Refund

645001-8443-43-7170-8 Papailiadis, Kosmas

$309.05

Francophone 98-99
645001-8544-20-2030-2 Varol, Aliska

$304.15

Francophone 98-99
645001-8146-76-3065-3 176029 Canada Inc.

$939.72

Revised Evaluation
645001-8146-59-3685-4 Sherburn Inn Corp.

$188.27

Revised Evaluation
613800-8601-74-0477 Czaputowicz, Pawel

$ 26.16

Francophone 98-99
613600-8497-31-8583 Huggler, Peter

$ 88.45

Invoiced twice
631100-7652-56-5429 Goyette, Jean-Claude

$ 68.81

Double Payment
TOTAL

$1,924.61

Carried unanimously

990112-FR-0103

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1999-01-06 as follows:

Cheques

 

0014556 to 0016031

$3,443,295.89

FOR A TOTAL OF:

$3,443,295.89

Carried unanimously

9.0 MATERIAL RESOURCES:

9.1 DIRECTOR’S REPORT:

The Director of Material Resources commented on the sale of land in the Rawdon area.

Mr. Thivierge went on to note that during the month of April 1999 construction should start on the new administration centre as well as on the John F. Kennedy Elementary School renovation project.

He advised the Executive Committee that the roof at Laval Catholic High School is badly damaged and that repairs would be approximately 350 000$. He indicated that the Sir Wilfrid Laurier School Board would apply for a grant for the repair.

The gym floor at Laval Catholic High School is also in need of repair in the amount of 150 000$. A protocol of agreement exists between the Ville de Laval and Laval Catholic High School for the use of the gym and the Ville de Laval will be asked to share in the cost of this repair. In order to ensure the safety of students. The Director of Material Resources has asked that the maintenance staff of the school examine the floor on a daily basis.

10.0 TRANSPORTATION SERVICES:
990112-TS-0104

Pierre Niding MOVED THAT THE Executive Committee of the Sir Wilfrid Laurier School Board in accordance with section XIX of the Sir Wilfrid Laurier School Board base contract # 9 with Les Autobus La Diligence Inc. approve the transfer of controlling interest (shares) to Transport scolaire SOGESCO Inc.

Carried unanimously

0065

990112-TS-0105

Mario Gaulin MOVED THAT THE Executive Committee of the Sir Wilfrid Laurier School Board in accordance with section XIX of the Sir Wilfrid Laurier School Board base contract # 13 with Transport Denis Aubuchon Enrg. approve the transfer of controlling interest (shares) to Transport scolaire SOGESCO Inc.

Carried unanimously

 

11.0 INFORMATION SERVICES:

The Director of Information Services commented on his monthly report noting that he is keeping track of the interventions that were required of his department due to Hypertech’s inability to respect their contractual obligations, and that the Y2K concerns have been addressed and the matter is under control.

The Director of Human Resources noted that the payroll situation is stabilized and that individual payroll problems are being handled.

 

12.0 CORRESPONDENCE:

The Chairman drew the Executive Committee’s attention to the attached correspondence.

 

13.0 QUESTION PERIOD:

There were no questions.

 

14.0 ADJOURNMENT OF MEETING:

Steve Bletas MOVED adjournment of the meeting.

Carried unanimously

 

 

TIME: 22:50 hours

 

 

 

 

 

 

 

NEXT MEETING ð Tuesday ð 1999-02-09

 

 

 

 

 

 

______________________________

Robert Vallerand, Secretary General

__________________________

Pierre Garofano, Chairman