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PROVINCE OF QUEBEC

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1999-02-09

An Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in the Conference Room of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1999-02-09 at 19:30 hours, at which were present:

Pierre Garofano, Chairman; Linda Gagnon, Vice-Chairperson, Steve Bletas, Nazario Facchino, James McDougall, William Pollock, and Edward Turchyniak, Commissioners; and Mario Gaulin and Pierre Niding, Parent Commissioners; and Dominic Martini, Director General.

Also present were: Robert Vallerand, Deputy Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; George Paquette, Supervisor of Transportation; Gino Siviero, Director of Information Services; Augy Santini, Senior Advisor to Management; Michael Stirrup, Director of Human Resources; and Raymond Thivierge, Director of Material Resources.

The Chairman called the meeting to order at 19:32.

1.0 ACCEPTANCE OF AGENDA:

The following changes to the agenda were proposed:

5.0 TRANSPORTATION:

5.1 Sale of Bus Route and Vehicle RES

5.2 Sale of Bus Company RES

6.0 CORPORATE AFFAIRS:

6.1 Deputy Director General’s Report INFO

7.0 HUMAN RESOURCES:

7.1 Director’s Report INFO

7.2 Engagements RES

7.3 Leaves of Absence RES

7.4 Resignations RES

7.5 Retirements RES

8.0 EDUCATIONAL SERVICES:

8.1 Director’s Report INFO

8.2 Dates of Meeting INFO

9.0 FINANCIAL RESOURCES:

9.1 Director’s Report INFO

9.2 Refund of Taxes RES

9.3 Issuance of Cheques RES

9.4 Release of Cheques RES

9.5 Long Term Loans RES

10.0 MATERIAL RESOURCES:

10.1 Director’ s Report INFO

10.2 Sale of Land RES

10.3 Engagement of Architect – John F. Kennedy Project INFO

10.4 Engagement of Engineer – John F. Kennedy Project INFO

10.5 Agreement with Ville de Laval INFO

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990209-CA-0106

Steve Bletas MOVED THAT the agenda be accepted as amended.

Carried unanimously

2.0 APPROVAL OF MINUTES:
990209-CA-0107

Pierre Niding MOVED THAT the minutes of the EXECUTIVE COMMITTEE meeting of the Sir Wilfrid Laurier School Board held on 1999-01-12, having been received by all members prior to this meeting, be approved as written.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Steve Bletas, Linda Gagnon, Pierre Garofano, William Pollock, Edward Turchyniak

ABST:

James McDougall

Nazario Facchino entered the meeting. TIME: 19:37 hours

 

3.0 BUSINESS ARISING:
990209-HR-0108

Mario Gaulin MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Jennifer Lloyd teacher at Our Lady of Peace Elementary School, a part-time (50%) leave of absence without pay from 1999-03-22 to 1999-06-30 in accordance with clause 5-15.02 of the Local Agreement for the Protestant Teachers.

Carried unanimously

 

The Director General reviewed the changes recommended to the policy which resulted from the consultation and accepted by the Material Resources and Financial Resources Committees. It was agreed that the resolution to adopt would be presented at the next Council of Commissioners.

3.2 Supply of Goods and Services Policy:

____________ MOVED THAT, on the recommendation of the Financial Resources Committee and the Material Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve policy #99-MR-01: Supply of Goods and Services.

 

The Executive Committee accepted to delay presenting resolutions 3.3 to 3.5 for adoption at the next meeting of the Council of Commissioners in order to give the Directorate and the relevant committees of the board the time to review recommendations which have come recently from Governing Boards.

3.3 School Based Day Care Policy:

WHEREAS the Sir Wilfrid Laurier School Board favours the implementation of quality day care services in each of its elementary schools where the service is requested by the Governing Boards;

WHEREAS such day cares are to be provided by the school board to the children legally enrolled at the pre-school and elementary levels;

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WHEREAS such day cares will provide service within the guidelines established by the Ministère de l’Éducation;

WHEREAS a policy has been developed to set the parameters to meet the board’s obligations in this regard;

WHEREAS this policy has been studied and endorsed by the Management Advisory Committee and the Educational Services Committee;

____________ MOVED THAT, on the recommendation of the Educational Services Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve policy #99-ED-01: School Based Day Care.

 

3.4 Delegation of Powers to Governing Boards:

WHEREAS section 198 of Bill 180 (1997, chapter 96) requires the school board to establish the gradual implementation by school Governing Boards of certain functions and powers related to Educational Services, resulting from sections 84 to 89, 96.15, 96.16, 110.2 and 110.12 of the Education Act and various legislative provisions; and by sections 60 to 63, 68 to 71, 74, 79 and 82 to 85 of Bill 180 (1997, chapter 96);

WHEREAS most of the sections noted above are subject to either the Basic School Regulations (Régimes pédagogiques) or school board policy;

WHEREAS the Basic School Regulation (Régime pédagogique) has not yet been issued and the school board policies are in the process of being developed;

WHEREAS section 222 of the Education Act requires a school board to ensure that the Basic School Regulations (Régimes pédagogiques) is implemented according to the gradual procedure established by the Minister under section 459;

____________ MOVED THAT, on the recommendation of the Educational Services Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve that Governing Boards of schools and centres assume the functions and powers related to Educational Services as mandated in section 198 of Bill 180 (1997, chapter 96) and section 459 of the Education Act, in accordance with the following schedule:

The functions and powers referred to in

Sections 85 and 87 be implemented in 1998-99; AND
The functions and powers in sections 84, 86, 88, 89, 96.15, 96.16, applicable to the Youth Sector, and sections 110.2 and 110.12, applicable to Adult Education, be implemented in 1999-2000.

 

3.5 Transportation Policy & Procedures:

____________ MOVED THAT, on the recommendation of the Transportation Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve policy #99-TS-01: Transportation Policy and Procedures Manual.

George Paquette distributed a synopsis of the comments and concerns that had been received from Governing Boards on the proposed zoning changes.

 

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The Director General and Mr. Paquette reviewed each problem area and explained what had been done to address these concerns. The Executive Committee reviewed each of the proposed resolutions 3.6.1 to 3.6.14.

3.6 School Transportation Zones for 1999-2000:

3.6.1____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board enter into agreement with the Société de Transport de Laval to provide transportation for high school students attending Sacred Heart Middle School, Laval Catholic High School and Western Laval High School for the 1999-2000 school year; AND THAT the Sir Wilfrid Laurier School Board compensate parents an amount equal to 50% of the cost of the monthly pass.

3.6.2____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board plan and arrange its school transportation zones so that students living on the island of Laval be transported to schools on the island of Laval.

WHEREAS students living on the island of Laval attending either Lake of Two Mountains High School or Rosemere High School may wish to continue attending these schools though living outside the transportation zones;

WHEREAS students living off the island of Laval presently attending Sacred Heart Middle School, Laval Catholic High School or Western Laval High School may wish to continue attending these schools though living outside the transportation zone;

WHEREAS parents may choose the school in which to enroll their child(ren) provided they assume responsibility for transportation to and from the school of their choice;

3.6.3____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board compensate parents of high school students residing outside their designated transportation zone in 1999-2000 should they wish to continue attending their respective schools (Lake of Two Mountains High School, Laval Catholic High School, Rosemere High School, Sacred Heart Middle School, and Western Laval High School). And that this compensation be equal to the amount allocated to parents of high school students who will be transported by public transit. And that furthermore, this be accorded to students presently enrolled for the 1998-1999 school year until their secondary education has been completed.

3.6.4____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board adopt the school transportation zones as designated in Document #SWLSB-990217-TS-001 for the following high schools:

Lake of Two Mountains High School

Laval Catholic High School

Rosemere High School

Sacred Heart Middle School

Western Laval High School

 

WHEREAS no changes to the existing transportation zones have been recommended or considered for the schools listed below;

3.6.5____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board adopt the school transportation zones for the following high schools as designated in Document #SWLSB-990217-TS-002:

Joliette High School

Laurentian Regional High School

Ste-Agathe Academy (Secondary)

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WHEREAS no changes to the existing transportation zones have been recommended or considered for the schools listed below;

3.6.6____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for the following elementary schools as described in document # SWLSB –990217-TS-003.

Arundel Elementary School

Genesis Elementary School

Grenville Elementary School

Hillcrest Academy

Holy Rosary Elementary School

Laurentia Elementary School

Laurentian Elementary School

Lewis King Elementary School

McCaig Elementary School

Morin Heights Elementary School

Souvenir Elementary School

St-Paul Elementary School

Ste-Adele Elementary School

Ste-Agathe Academy (Elementary)

Twin Oaks Elementary School

3.6.7____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for Crestview Elementary School as described in document # SWLSB-990217-TS-004.

 

3.6.8____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for John F. Kennedy Elementary School as described in document # SWLSB-990217-TS-005.

 

3.6.9____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for Rawdon Elementary School as described in document # SWLSB-990217-TS-006.

 

3.6.10____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for Joliette Elementary School as described in document # SWLSB-990217-TS-007.

 

3.6.11____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for Terry Fox Elementary School as described in document # SWLSB-990217-TS-008.

 

3.6.12____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for Our Lady of Peace Elementary School as described in document # SWLSB-990217-TS-009.

 

3.6.13____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for Mountainview Elementary School as described in document # SWLSB-990217-TS-0010.

 

3.6.14____________ MOVED THAT the Sir Wilfrid Laurier School Board adopt the transportation zones for St-Jude Elementary School as described in document # SWLSB-990217-TS-0011.

 

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Mario Gaulin, Pierre Niding and George Paquette excused themselves from the meeting.

TIME: 21:50 hours

The Chairman called for a five (5) minute recess. TIME: 21:52 hours.

The meeting resumed. TIME: 22:00 hours

 

4.0 DIRECTOR GENERAL’S REPORT:

The Director General commented on his letter addressed to the Council of Commissioners outlining his meeting with the Director General of the Direction régionale Laval-Laurentides-Lanaudière and the Director General of Commission scolaire Des Affluents concerning the possibility of a school in Regpentigny becoming available for the 2001-2002 school year. He explained that such a school would permit the repatriation of students from the Charlemagne, Le Gardeur and Repentigny area who are presently attending the McLearon School in Montreal

 

Discussion ensued as to the potential impact on other schools and the need to provide additional student places for Holy Rosary Elementary School.

The Executive Committee agreed that the Director General should continue discussions and determine the feasibility of accepting the offer of a school in Repentigny.

 

Mr. Martini continued by advising the Executive Committee that discussions are taking place with the English Montreal School Board asking that it share the transportation costs of students from the Repentigny area who will be attending McLearon School by agreement with our board.

 

In closing, Mr. Martini advised the Executive Committee that the Commission scolaire de Laval has indicated that it is prepared to discuss the conditions under which École St-Victor (Genesis) may become fully available. Discussion ensued.

 

5.0 TRANSPORTATION SERVICES:
990209-TS-0109

Nazario Facchino MOVED THAT THE Executive Committee of the Sir Wilfrid Laurier School Board in accordance with section XIX of the Sir Wilfrid Laurier School Board base contracts # 6 and 38 with Autobus M. Labelle inc. approve the transfer of controlling interest(shares) to Autobus Les Hauteurs inc..

Carried unanimously

 

990209-TS-0110

Steve Bletas MOVED THAT the bus route (R79) and the school bus attached be sold to Autobus Georges D. Paquette Limitée in the amount of 25 000$ for the route and 18 000$ for the bus.

FUTHERMORE that a five (5) year contract be signed with this transporter for the route. AND THAT the first year be prorated to correspond to the number of days remaining for the 1998/99 school year.

Carried unanimously

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6.0 CORPORATE AFFAIRS:

The Deputy Director General presented his monthly report noting the Labour Relations Committee, the appeals process and the consultation on draft policies.

 

7.0 HUMAN RESOURCES:

 

7.1 DIRECTOR’S REPORT:

The Director of Human Resources advised the Executive Committee that he has not yet received a formal advice from the Labour Commissioner as to the official results of the vote of the support staff for accreditation and its potential impact on staffing procedures.

 

He went on to report on the progress being made in the discussions with the Laurier Teachers Union on the procedures for the transfer and assignment of teachers.

 

990209-HR-0111

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following part-time teacher for the 1998-99 school year, in accordance with clause 11-8.03 (a) of the Protestant Teachers’ Collective Agreement;

Name

 

School

Leblanc, Nicole

 

Adult Education Services

Carried unanimously

990209-HR-0112

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following full-time teachers for the 1998-99 school year, contingent upon approval of the Provincial Relocation Bureau as per their individual contracts;

Name

 

School

Desmarais, Lorraine

 

Western Laval High School

Hender, Rachel R.

 

Laurentian Regional

Karasavvas, Anastasia

 

Mountainview

Lloyd, Jennifer

 

Our Lady of Peace

Norrie-Gagné, Joanne-Louise

 

Sacred Heart Middle School

Paquin, Isabelle

 

Souvenir

Pauley, Rhonda Lee

 

Lake of Two Mountains

Powell, Penny

 

Lake of Two Mountains

Rheubottom, Anne-Marie

 

Grenville

Shallhorn, Lisa

 

Laval Catholic

Slotegraaf, Michelle

 

Laurentian Regional

Strain, Alexander

 

Sacred Heart Middle School

Tonkin, Kathleen

 

Joliette High School

Vankoughnett, Janet

 

Laurentian Regional

Walters, Crystal

 

Laurentian Regional

Carried unanimously

 

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990209-HR-0113

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board modify the engagement of the following teachers to that of full-time teacher for the 1998-99 school year, contingent upon approval of the Provincial Relocation Bureau as per their individual contracts;

Name

 

School

Charbonneau, Daniel

 

Crestview

Coletti, Sandra

 

Laurentian Regional

Holcman, Leisha

 

Lewis King

Nolet, Monica

 

Laurentian Elementary

Telishewsky, Daria

 

Holy Rosary

Carried unanimously

990209-HR-0114

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following teachers to that of part-time for the 1998-99 school year, as per their individual contracts;

Name

 

School

Belfort, Nathalie

 

Laval Catholic

Cifarelli, Luciana

 

Sacred Heart Middle School

Frank, Elaine Jody

 

Rawdon

Gionet, André

 

St-Jude

Pitts-MacDonald, Lynne

 

Laval Catholic

Simard, Candide

 

Hillcrest Academy

Carried unanimously

990209-HR-0115

James McDougall MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following part-time replacement teachers for the 1998-99 school year, as per their individual contracts;

Name

 

School

Cornish, Carolyn

 

Grenville

Halebi, Hovakim

 

Rosemere High School

Hawkins, Marilyn

 

Laurentian Regional

Kabassakalian, Tamar

 

Western Laval High School

Kurta, Jennifer

 

Sacred Heart Middle School

Lapenna, Mary Anne

 

Sacred heart Middle School

Leger, Evelyn

 

Rosemere High School

Loveland, Lisa

 

McCaig

Mendolia, Sammy

 

Sacred heart Middle School

Sobel, Marney

 

Sacred Heart Middle School

Tennant, Pamela

 

Western Laval High School

Dumas, Marie-Ann

 

Ste-Agathe Academy

Carried unanimously

990209-HR-0116

Linda Gagnon MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board modify the engagement of the following teachers to that of part-time replacement for the 1998-99 school year, as per their individual contracts;

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Name

 

School

Doucet-Soulis, Carolyn

 

Terry Fox

Iannantuono, Sophia

 

McCaig

Pavan, Julia

 

Holy Rosary

Pollock, Patricia

 

Morin Heights

Carried unanimously

990209-HR-0117

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following part-time teachers as teachers-by-the-hour for the 1998-99 school year, as per their individual contracts;

Name

 

School

Berry, Peter

 

Lachute Alternate

Chirke, Suzanne

 

Lachute Alternate

Lefevre, Alain

 

Lachute Alternate

Robillard, Ilona

 

Lachute Alternate

Sauvé, Benoit

 

Lachute Alternate

Watson, Sheila

 

Lachute Alternate

Carried unanimously

990209-HR-0118

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Anna Iadeluca, teacher at Joliette Elementary School, leave of absence without salary from 1999-01-13 to 1999-06-30 as per clause 5-13.27 (b)i of the Protestant Teachers’ Collective Agreement.

Carried unanimously

990209-HR-0119

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Lucy McIntosh, teacher at Rosemere High School, an extension to her leave of absence without salary until 1999-06-30 as per clause 5-13.22 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

990209-HR-0120

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Brenda Thomas, teacher at Joliette High School, an extension to her leave of absence without salary until 1999-06-30 as per clauses 5-15.03 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

990209-HR-0121

James McDougall MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of resignation effective 1999-06-30, received from Brenda Thomas, teacher at Joliette High School.

Carried unanimously

990209-HR-0122

Linda Gagnon MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of resignation effective immediately, received from Suzanne Macelli, teacher at Laurentian Regional High School.

Carried unanimously

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990209-HR-0123

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1999-06-30, received from Linda Vézina Létourneau, Teacher at Batshaw School, and extend best wishes to her.

Carried unanimously

990209-HR-0124

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1999-04-11, received from Agathe Joly-Locas, Secretary at Sacred Heart Middle School, and extend best wishes to her.

Carried unanimously

990209-HR-0125

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of retirement effective1999-06-30, received from Beverly DeCarlo Beauvais, Teacher at Terry Fox Elementary, and extend best wishes to her.

Carried unanimously

 

8.0 EDUCATIONAL SERVICES:

The Director of Educational Services reviewed his monthly report noting the results of the Ritalin survey, the 1999-2000 programs of studies, and the new meeting date of the Educational Services Committee.

 

9.0 FINANCIAL RESOURCES:

9.1 DIRECTOR’S REPORT:

The Director of Financial Services reviewed her monthly report.

990209-FR-0126

Edward Turchyniak MOVED THAT the following refunds of taxes totalling 962,81$ be approved:

Municipality/Roll #

Name

Amount

Refunded

Reason for Refund

076060-2465-88-4639 Heinz Geller

56,55$

Francophone
645001-8242-27-3000 Yves Mainville

10,34$

Catholique 97/98
645001-7947-79-9250-7 Claude Petit

247,10$

Catholique 97/98
623100-9265-72-3322 Elizabeth Arnold Gwenllyan

35,53$

File cancelled
631300-8257-71-2103 Joel Dufour & Chantal Chrétien

9,91$

Francophone 97/98
631300-8257-54-9728 Claude Michon & Linda Lavoie

16,52$

Francophone 97/98
631300-8257-51-5099 Robert Briand & Christiane Simard

10,29$

Francophone 97/98
631900-7359-92-8864 François Rioux & Carole Dupont

5,60$

Francophone 97/98
631900-7359-92-6438 André Bilodeau & Caroline Girard

5,64$

Francophone 97/98
631900-7359-91-2799 Benoit Viau & Caroline Martel

5,68$

Francophone 97/98
631900-7359-93-1463 Robert Plouffe

20,59$

Francophone 97/98
631900-7359-70-8674 Gilles St-Pierre & Louise Lauzon

23,82$

Francophone 97/98
631900-7560-79-7319 Carol Audet In Trust

515,24$

Taxed on wrong evaluation
TOTAL

962,81$

Carried unanimously

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990209-FR-0127

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1999-02-03 as follows:

Cheques

 

0016032 to 0017172

4 774 022,52$

FOR A TOTAL OF:

 

4 774 022,52$

Carried unanimously

990209-FR-0128

WHEREAS cheques for payment of accounts are currently released once month;

WHEREAS suppliers of the Sir Wilfrid Laurier School Board require prompt payment of accounts;

WHEREAS the expenses have already been incurred for the cheques appearing on the list of cheques which is approved by the Executive Committee each month;

Edward Turchyniak MOVED THAT on the recommendation of the Financial Resources Committee, the Executive Committee of the Sir Wilfrid Laurier School Board authorize the Director of Financial Resources to release cheques twice per month on the 15th and last day of each month.

Carried unanimously

990209-FR-0129

WHEREAS as per By-law " 99-CA-01", the Council of Commissioners has delegated to the Executive Committee of the Sir Wilfrid Laurier School Board the power to contract long-term loans;

WHEREAS the Executive Committee must contract a loan to finance capital expenditures and other related expenses approved by the Ministère de l’Éducation;

Edward Turchyniak MOVED

1) THAT a loan up to an amount of six million two hundred and seventy thousand dollars (6 270 000$) be contracted;

2) THAT the proceeds of this loan be used for the following purposes:

a) reimbursement of the unamortized portion of bond issues that have come to maturity or will be coming to maturity before 1999-06-30

3 380 000$

b) financing of capital expenditures subsidized in conformity with the annual budgetary rules, as indicated in the authorization to borrow received from the Ministre de l’Éducation, dated 1999-01-21, as annexed

 

 

2 730 000$

c) payment of expenses related to this loan

160 000$

3) THAT for this purpose, the Sir Wilfrid Laurier School Board contract this loan according to one of the two following methods:

 

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A) By giving the Ministre des Finances the mandate to represent the School Board and to act on its behalf and in its name by:

a) contracting this loan by means of one or several bond issues;

b) negotiating the conditions of the loan;

c) appointing a trust company, a legal adviser and a printer;

d) negotiating the cost for retaining the services of the trustee, the legal adviser and the printer thus appointed; or

B) By contracting this loan from the Ministre des Finances in its capacity of manager of the Quebec Financing Fund.

4) THAT the Ministre de l’Éducation be requested to determine the conditions of the loan and to grant a subsidy on behalf of the government, from the funds voted annually for this purpose by the Parliament, in order to provide for the payment of the principal and interest of the said loan;

5) THAT the School Board guarantee the loan through the transfer of the subsidy granted by the Ministre de l’Éducation to the trustee for the benefit of the holders of certificates of this issue or, if need be, to the Ministre des Finances in its capacity of manager of the Financing Fund.

6) THAT any of the Chairman, the Director General, the Assistant Director General, the Secretary General or the Director of the Financial Resources of the School Board, provided that two of them act jointly, be and they are hereby authorized to sign jointly, on behalf of the School Board, any contract or document related to the loan, to agree to all clauses and guarantees which they deem not substantially incompatible with these provisions, to receive the net proceeds of the loan or, if need be, to consent that such proceeds be received by the trustee and to give good and valid discharge, to make any amendment that they deem necessary or appropriate, to take any action and to sign any other document which they may judge necessary or useful to give full effect to these provisions;

7) THAT, if need be, one or another of these same persons be authorized to deliver the certificates to the trustee for certification, signature of all necessary documents and final delivery to the buyers;

8) THAT, if need be, the signatures of two of these five persons be printed, engraved or lithographed on the certificates and the interest coupons;

9) THAT, insofar as the loan is contracted through a bond issue, the School Board agree to respect the rates negotiated by the Ministre des Finances du Québec, and to pay from the proceeds of the loan the professional fees of the trustees, the fees and costs of the legal adviser, and the printing expenses of the printer for work executed to complete the loan until the delivery of the certificates;

10) THAT, insofar as the loan is contracted through a bond issue, the trustee's annual fees be paid annually by the School Board, in accordance with the rates negotiated by the Ministère des finances du Québec with the trustees, from the revenue of its operating fund and be subsidized by the Ministère de l’Éducation.

11) THAT the School Board authorize the Director General to make all payments of principal, interest and premiums, if need be, required for the certificates and make all payments of professional fees, if need be, and other fees and expenses to be incurred by the School Board for the purpose of this loan;

12) THAT the present resolution replace all resolutions previously adopted for the same purposes.

Carried unanimously

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The Executive Committee reviewed the following resolution as contained in document #SWLSB-990209-FR-001.

 

990209-FR-0130

WHEREAS as per By-law 99-CA-01 adopted by resolution #980916-CA-0065 on 1998-09-16, the Council of Commissioners has delegated to the Executive Committee the power to contract long-term loans;

WHEREAS as per resolution #981208-FR-0089 adopted on 1998-12-08 the Council of Commissioners of the Sir Wilfrid Laurier School Board has decreed a loan for an amount of up to eleven million eight hundred thousand dollars (11 800 000$);

WHEREAS the terms of a loan in the amount of eleven million eight hundred thousand dollars (11 800 000$) must be approved;

WHEREAS a loan agreement must be concluded;

Edward Turchyniak MOVED THAT

1. The School Board contract a long-term loan of eleven million eight hundred thousand dollars (11 800 000$) from the Ministre des Finances du Québec in his capacity of manager of the Financing Fund and conclude a loan agreement with the latter, as per attached proposition;

2. The terms and conditions of the said loan be those established in annex A, attached to this resolution;

3. The loan be recorded by the issuance of a note in the amount of eleven million eight hundred thousand dollars (11 800 000$) subscribed by the school board with regard to the Ministre des Finances du Québec in his capacity of manager of the Financing Fund, a model of which is attached to this resolution;

4. The proposed loan agreements and the model of a note attached to this resolution having been approved, the school board sign a loan agreement and a note of which the clauses, the terms and conditions will be substantially compatible with these propositions;

5. The school board transfer to the Ministre des Finances du Québec in his capacity of manager of the Financing Fund, the subsidy to be granted to the school board by the Ministre de l’Éducation du Québec, on behalf of the Government of Québec, to provide for the payment of the principal and interest of the said loan.

Carried unanimously

 

10.0 MATERIAL RESOURCES:

10.1 DIRECTOR’S REPORT:

The Director of Material Resources reviewed his monthly report noting the new Rawdon Elementary School project, the new Administration Centre in Rosemere, the John F. Kennedy Elementary School renovation project, the condition of the Laval Catholic High School gymnasia, and the state of the roof at Laval Catholic High School.

 

 

 

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990209-MR-0131

WHEREAS Jacques Simms of Willow Tree Development Corporation has indicated an interest in acquiring part of lots 241-68-1 and 237-96-1 in the Sainte-Thérèse-de-Blainville Parish, located in the City of Rosemere, belonging to the Sir Wilfrid Laurier School Board;

WHEREAS the total area of part of lots 241-68-1 and 237-96-1 is 98.1m2, as per the technical description contained in Document #SWLSB-990209-MR-01;

WHEREAS an agreement was concluded with Jacques Simms by the former Laurenval School Board to sell this property for an amount equivalent to the municipal evaluation or the fair market value, whichever is highest;

WHEREAS it is understood that in partial payment Jacques Simms will offer 9.5 m2 of lot 241-68-3 plus the pro-rata equivalent cost for the difference in square meters between the pieces of land to be exchanged, in addition to all notarial fees;

WHEREAS the directorate and the Material Resources Committee support this transaction;

James McDougall MOVED THAT the Sir Wilfrid Laurier School Board request the authorization of the Ministre de l’Éducation to proceed with the sale of part of Lot 241-68-1 and part of Lot 237-96-1 in the Sainte-Thérèse-de-Blainville Parish, located in the City of Rosemere, to the Jacques Simms of Willow Tree Development Corporation, as per the agreement negotiated by the former Laurenval School Board.

FURTHER THAT the sale of land be contingent upon approval of the Ministère de l’Éducation; AND THAT the Sir Wilfrid Laurier School Board be authorized to use the proceeds of this sale for the improvement of buildings on its territory.

Carried unanimously

The Director of Material Resources reported on the recommendation of the Selection Committee with respect to the architect and engineer for the John F. Kennedy Elementary School renovation project.

10.3 Architect – John F. Kennedy Elementary School Renovation Project:

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake the renovation of John F. Kennedy Elementary School;

WHEREAS tenders were invited for architect services;

WHEREAS a selection committee has studied and evaluated all architect tenders received and prepared a recommendation;

____________ MOVED THAT the Sir Wilfrid Laurier School Board retain the services of Birtz, Bastien Architects, to prepare the architectural specifications, drawings, and tendering documentation for the John F. Kennedy Elementary School renovation project at the cost of 68 754$, taxes included.

 

10.4 Engineer – John F. Kennedy Elementary School Renovation Project:

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake the renovation of John F. Kennedy Elementary School;

WHEREAS tenders were invited for consulting engineer services;

 

0080

WHEREAS a selection committee has studied and evaluated all engineer tenders received and prepared a recommendation;

____________ MOVED THAT the Sir Wilfrid Laurier School Board retain the services of Société d’ingenierie CIMA +, to prepare the engineering specifications, drawings, and tendering documentation for the John F. Kennedy Elementary School renovation project at the cost of 49 111$, taxes included.

 

990209-MR-0132

WHEREAS the Sir Wilfrid Laurier School Board shares the utilization of the Laval Catholic High School gymnasia with the Ville de Laval on a 50 / 50 basis as per an agreement previously signed between the Commission scolaire Chomedey de Laval and the Ville de Laval;

 

WHEREAS the floors of the Laval Catholic High School gymnasia (4 in total) need to be completely rebuilt and that the gymnasia require important maintenance work estimated at 200 000$;

 

WHEREAS the Sir Wilfrid Laurier School Board agrees in principle to a ten (10) year sharing agreement of the Laval Catholic High School gymnasia with the Ville de Laval provided that the Ville de Laval contributes at least 50% of the cost of the renovation work and agree to share the yearly operation costs of the gymnasia;

 

WHEREAS the Governing Boards of the Sacred Heart Middle School and Laval Catholic High School have been consulted and agree with the use of the gymnasia by the Ville de Laval in conformity with section 93of the Education Act (R.S.Q., chapter I – 13.3).

 

WHEREAS the Directorate and the Material Resources Committee support the proposed agreement in principle;

 

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board request the participation of the Ville de Laval in the renovation of the Laval Catholic High School gymnasia for an amount of 50% of the costs. AND THAT the Sir Wilfrid Laurier School Board negotiate a protocol of agreement with the Ville de Laval for the utilization of the Laval Catholic High School gymnasia for a maximum duration of ten (10) years, provided that the Ville de Laval agrees to contribute 50% of the yearly operating costs of the gymnasia.

Carried unanimously

 

11.0 INFORMATION SERVICES:

11.1 DIRECTOR’S REPORT:

The Director of Information Technology reviewed his written report.

990209-IT-0133

WHEREAS the need has arisen to change the Sir Wilfrid Laurier School Board software for student management needs due to concerns with Y2K compliance;

WHEREAS a comparative study of the software was conducted between COBA and GRICS;

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WHEREAS this study concluded that the GRICS software would best serve the needs of the Sir Wilfrid Laurier School Board;

James McDougall MOVED THAT, on the recommendation of the Information Technology Committee, the Executive Committee of the Sir Wilfrid Laurier School Board engage Société de gestion du réseau informatique des commissions scolaire (GRICS) as the software provider for the student management dossier. AND THAT the Chairman and the Director General be authorized to enter in agreements between the Sir Wilfrid Laurier School Board and GRICS.

THIS MOTION WAS CARRIED ON THE FOLLOWING DIVISION:

YEA:

Steve Bletas, Nazario Facchino, Pierre Garofano, James McDougall, William Pollock, Edward Turchyniak

NAY:

Linda Gagnon

 

 

12.0 CORRESPONDENCE:

There was no correspondence.

 

13.0 QUESTION PERIOD:

There were no questions from the audience.

 

14.0 ADJOURNMENT OF MEETING:

William Pollock MOVED adjournment of the meeting.

Carried unanimously

 

 

 

 

TIME: 23:57 hours

 

 

 

 

NEXT MEETING ð REGULAR ð 1999-03-09

 

 

 

 

 

 

______________________________

Robert Vallerand, Secretary General

__________________________

Pierre Garofano, Chairman