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PROVINCE OF QUEBEC

MINUTES OF THE ADJOURNED EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1999-05-18

An Adjourned Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in the Conference Room of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1999-05-18 at 19:30 hours, at which were present:

Linda Gagnon, Vice-Chairperson; Steve Bletas, Nazario Facchino, James McDougall, and Edward Turchyniak, Commissioners; and Mario Gaulin, Parent Commissioner; and Dominic Martini, Director General.

Also present were: Robert Vallerand, Deputy Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Augy Santini, Senior Advisor to Management; Michael Stirrup, Director of Human Resources, and Peter Haldimand, Commissioner.

Absent: Pierre Garofano, Chairman; and William Pollock, Commissioner, and Pierre Niding, Parent Commissioner.

The Vice-Chairperson called the meeting to order at 19:40 hours.

 

1.0 ADDITIONS TO AGENDA::

The following items were added to the adjourned agenda:

9.0 EDUCATIONAL SERVICES

9.8 Adult Education INFO

11.0 TRANSPORTATION SERVICES:

11.2 Bussing INFO

 

2.0 DIRECTOR GENERAL

The Director General advised the Executive Committee that the Commission scolaire de Laval alleges that several teachers and other staff transferred from the former Laurenval School Board to work at École Marie-Curie are unable to work in a French school due to their inadequate mastery of French and that this personnel should never have been assigned to a French school. The CS de Laval contends that these personnel should be absorbed back into the English sector. The Director General reported that he had agreed to assist in the absorption of these personnel should vacancies occur for which they meet the requirements.

 

8.0 HUMAN RESOURCES:

8.16 Organizational Chart & Staffing Plan:

The Director General reviewed the organizational chart, the staffing plan and the Adult Education and Technical Vocational Education staffing plan and commented on the proposed changes for the 1999-2000 school year. He went on to explain the reasons for the abolition and creation of various positions.

WHEREAS the Human Resources Committee has reviewed the Organizational Chart of the Sir Wilfrid Laurier School Board for the 1999-2000 school year;

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____________ MOVED THAT, on the recommendation of the Human resource Committee, the Council of Commissioner approved the Organizational Chart as presented in Document #SWLSB-990519-HR-001.

 

990518-HR-0224

WHEREAS the Ministère de l’Éducation has created the English language School Board – Sir Wilfrid Laurier School Board;

WHEREAS the Sir Wilfrid Laurier School Board must endeavour to maximize its human resources;

WHEREAS members of the Support Staff are not obliged to travel more than 50 kilometres;

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approved that the following positions be created July 1, 1999 and that this be recommended to the Council of Commissioners at its next meeting:

POSTION

HRS/WK

LOCATION

Administration technician

35.00

Financial Resources
Data Processing Technician

35.00

Information Services
Data Processing Technician

35.00

Information Services
Data Processing Technician

35.00

Information Services
Executive Secretary

35.00

Information Services
Executive Secretary

35.00

Ad. Ed. (60% CEC/40% Lachute)
Library Technician

35.00

Western Laval H.S.
School Transportation Technician

35.00

Transportation
Secretary

35.00

McCaig Elementary Annex
Secretary

35.00

Western Laval H.S.
Secretary

35.00

Western Laval H.S.
Office Agent Class I

25.00

Financial Resources
Student Supervisor

35.00

Sacred Heart Middle School
Student Supervisor

35.00

Lake of Two Mountains H.S.
Student Supervisor

35.00

Laval Catholic H.S.
Caretaker +

38.75

Ste-Agathe Academy
Maintenance Workman Class II

38.75

McCaig Elementary

Carried unanimously

990518-HR-0225

WHEREAS the Sir Wilfrid Laurier School Board operates a C.E.M.I.S. centre;

WHEREAS this centre has been deemed to be beneficial to the Educational Community that we serve;

James McDougall MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board the employment contract of Mr. Peter Bilodeau be extended from July 1, 1999 to June 30, 2000.

Carried unanimously

990518-HR-0226

WHEREAS the Sir Wilfrid Laurier School Board operates Arundel Natural Science School;

WHEREAS this centre has been deemed to be beneficial to the Educational Community that we serve;

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Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board the employment contract of Mr. Mark McMahon be extended from July 1, 1999 to June 30, 2000.

Carried unanimously

8.12 Creation of Administrative Positions :

WHEREAS the Sir Wilfrid Laurier School Board has undertaken a review of positions of the management staff;

WHEREAS the Sir Wilfrid Laurier School Board Administrators Association has been consulted on these changes;

WHEREAS the Directorate recommends these changes;

____________ MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve that the following administrative positions be created effective July 1, 1999:

POSTION

HRS/WK

LOCATION

Administrative Assistant

35.00

Laval Catholic H.S.

Administrative Assistant

35.00

Rosemere H.S.

Administrative Assistant

35.00

Western Laval H.S.

Assistant Centre Dir. (Interim)

35.00

Adult Education

Coordinator (C2)

35.00

Human Resources

Project Manager (Temp.)

35.00

Material Resources

 

8.15 Non-Teaching Professionals – Letter of Agreement:

WHEREAS the Sir Wilfrid Laurier School Board has had as an objective to combine unionized groups at the local level;

WHEREAS this topic has been discussed with each of the groups concerned;

Consultants and Business Professionals of Laurier (C.B.P.L.)
Student Services Professionals and Librarians of Laurier (S.S.P.L.L.)

WHEREAS we have reached an agreement in principle;

WHEREAS this agreement was recommended to the Human Resources Board Committee and they have supported this recommendation at its meeting of 1999-05-04.

____________ MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the letter of agreement between the above mentioned groups and that it be recommended for adoption by the Council of Commissioners at its next meeting on 1999-05-19.

 

8.17 Placement on Availability:

WHEREAS the three positions of Pedagogical Consultant – Secondary have been abolished, effective 1999-07-01;

WHEREAS this position is classified within the terms of the Non-teaching Professionals Collective Agreement;

WHEREAS the Union has been consulted as per clause 5-6.03;

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8.6.1____________ MOVED THAT, on the recommendation of the Executive Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board place Maurice Galley, Educational Consultant, on availability, effective 1999-07-01.

 

 

WHEREAS the three positions of Pedagogical Consultant – Secondary have been abolished, effective 1999-07-01;

WHEREAS this position is classified within the terms of the Non-teaching Professionals Collective Agreement;

WHEREAS the Union has been consulted as per clause 5-6.03;

8.6.2____________ MOVED THAT, on the recommendation of the Executive Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board place Andy Gaston, Educational Consultant, on availability, effective 1999-07-01.

 

 

WHEREAS the position of Counsellor in Re-education has been abolished, effective 1999-07-01;

WHEREAS this position is classified within the terms of the Non-teaching Professionals Collective Agreement;

WHEREAS the Union has been consulted as per clause 5-6.03;

8.6.3____________ MOVED THAT, on the recommendation of the Executive Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board place Blandina O’Sullivan-Pajuk, Counsellor in Re-education at Holy Rosary elementary School, on availability, effective 1999-07-01.

 

 

 

WHEREAS the position of Garage Foreman has been abolished, effective 1999-07-01;

WHEREAS this position is classified within the terms of the regulation respecting the Conditions of Employment of Management Staff of School Boards adopted September 23, 1998;

8.6.4____________ MOVED THAT, on the recommendation of the Executive Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board place Lloyd Robinson, Garage Foreman, on availability, effective 1999-07-01.

 

 

WHEREAS the initial projections for the CEC-Chomedey Centre indicates a reduced number of hours for the 1999-2000 school year;

8.6.5____________ MOVED THAT, on the recommendation of the Executive Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board in accordance with Article 13-11.00 of the Collective Agreement for Protestant Teachers of Quebec place Jocelyne Lagacé, teacher at the CEC-Chomedey Centre, on availability for the 1999-2000 school year.

 

 

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990518-HR-0227

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board rescinds resolutions #990413-HR-0162 and #990413-HR-0163, concerning the maternity leaves of absence for Claire Guiot.

Carried unanimously

990518-HR-0228

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Claire Guiot, teacher at Lake of Two Mountains High School, a maternity leave of absence from 1999-03-23 to 1999-08-06 as per clause 5-13.05 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

990518-HR-0229

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Claire Guiot, teacher at Lake of Two Mountains High School, an extension to her maternity leave of absence from 1999-08-23 to 1999-09-17.

Carried unanimously

 

9.0 EDUCATIONAL SERVICES:

9.1 Director’s Report:

The Director of Educational Services commented on his monthly report noting the 1999-2000 school calendar, the Elementary school program time allocation, a research project to determine performance levels, summer school, the new curriculum implementation plan – phase one, and the June 1998 MEQ examination results.

 

9.2 Educational Research Project:

The Director of Educational Services provided a brief overview of the research project to determine the performance levels of grade 6 students.

 

9.3 1999-2000 School Calendar:

WHEREAS the school calendar is the responsibility of the school board;

WHEREAS the calendar stipulating the start of the school year before September 1 requires the agreement of the Teachers’ Union;

WHEREAS the Laurier Teachers’ Union had agreed to the proposed calendar for 1999-2000:

WHEREAS the Parents’ Committee has been consulted on the proposed calendar for 1999-2000;

WHEREAS the Directorate and the Educational Services Committee have endorsed the proposed calendar for the presentation to the Council of Commissioners for approval;

____________ MOVED THAT, on the recommendation of the Educational Services Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve the 1999-2000 school calendars as presented in document #SWLSB-990519-ED-001, #SWLSB-990519-ED-002, #SWLSB-990519-ED-003 and #SWLSB-990519-ED-004.

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9.4 Tutoring Policy:

The Executive Committee entered into a lengthy discussion on the tutoring policy with several questions being raised on the equality of the opportunity for tutoring services for the small and/or rural schools.

 

It was noted that the Education Act (R.S.Q., chapter I-13.3) recognizes the right of Governing Boards to approve the organization of "self-financing" tutorials.

 

____________ MOVED THAT, on the recommendation of the Educational Services Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve policy #99-ED-02: Tutoring of Students by Teachers.

 

9.5 Elementary Time Allocation 1999-2000:

____________ MOVED THAT, on the recommendation of the Educational Services Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve the time allocation for the compulsory program of studies proposed by the Elementary schools for the 1999-2000 school year as presented in document #SWLSB-990519-ED-007.

 

9.6 Protocol for Student Teaching:

 

990518-ED-0230

WHEREAS the protocols concerning the 1998-1999 allocation request with respect to measure 30023 have been duly signed by the Director General and the designated authorities of Concordia University, McGill University, Université du Québec and Université de Montréal and have been sent to the Direction régionale de Laval-Laurentides-Lanaudière;

WHEREAS the student teacher "fiches synthèse" from the universities have been sent to the Direction régionale de Laval-Laurentides-Lanaudière;

WHEREAS the total of the equivalencies (47) corresponds to an amount of 25 380,00$;

Mario Gaulin MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board request an allocation of 25 380,00$ from the Direction régionale de Laval-Laurentides-Lanaudière under Measure 30023.

Carried unanimously

 

9.7 Student Field Trips:

990518-ED-0231

WHEREAS Sacred Heart Middle School has proposed a five-day field trip to Port-au-Saumon, Quebec for May 17 - 21, 1999, as per Document #SWLSB-990511-ED-001;

WHEREAS the policy of the predecessor School Board is still applicable to the Sacred Heart Middle School proposal in the absence of Sir Wilfrid Laurier School Board’s orientation in the context of field trips of extended duration, particularly those that require travel beyond Québec and Canada;

 

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WHEREAS the school administration, in following the procedures in accordance with the policy noted above, has obtained the approval of both the present School Council and the Governing Board;

Edward Turchyniak MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board approve the request of Sacred Heart Middle School for a field trip to Port-au-Saumon, Quebec on May 17 – 21, 1999.

Carried unanimously

 

990518-ED-0232

WHEREAS Sacred Heart Middle School has proposed a three-day field trip to Boston-for May 21 - 23, 1999, as per Document #SWLSB-990511-ED-002;

WHEREAS the policy of the predecessor School Board is still applicable to the Sacred Heart Middle School proposal in the absence of Sir Wilfrid Laurier School Board’s orientation in the context of field trips of extended duration, particularly those that require travel beyond Québec and Canada;

WHEREAS the school administration, in following the procedures in accordance with the policy noted above, has obtained the approval of both the present School Council and the Governing Board;

Edward Turchyniak MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board approve the request of Sacred Heart Middle School for a field trip to Boston on May 21 – 23, 1999.

Carried unanimously

 

990518-ED-0233

WHEREAS Lake of Two Mountain High School has proposed a three-day field trip to Toronto for May 19 - 21, 1999, as per Document #SWLSB-990511-ED-003;

WHEREAS the policy of the predecessor School Board is still applicable to the Lake of Two Mountains High School proposal in the absence of Sir Wilfrid Laurier School Board’s orientation in the context of field trips of extended duration, particularly those that require travel beyond Québec and Canada;

WHEREAS the school administration, in following the procedures in accordance with the policy noted above, has obtained the approval of both the present School Council and the Governing Board;

Edward Turchyniak MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board approve the request of Lake of Two Mountains High School for a field trip to Toronto on May 19 – 21, 1999.

Carried unanimously

 

990518-ED-0234

WHEREAS McCaig Elementary School has proposed a two-day field trip to Ottawa for June 17 - 18, 1999, as per Document #SWLSB-990511-ED-004;

WHEREAS the policy of the predecessor School Board is still applicable to the McCaig Elementary School proposal in the absence of Sir Wilfrid Laurier School Board’s orientation in the context of field trips of extended duration, particularly those that require travel beyond Québec and Canada;

 

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WHEREAS the school administration, in following the procedures in accordance with the policy noted above, has obtained the approval of both the present School Council and the Governing Board;

Edward Turchyniak MOVED THAT, on the recommendation of the Educational Services Committee, the Executive Committee of the Sir Wilfrid Laurier School Board approve the request of McCaig Elementary School for a field trip to Ottawa on June 17 – 18, 1999.

Carried unanimously

10.0 FINANCIAL RESOURCES:

10.1 Director’s Report:

The Director of Financial Resources commented on her monthly report with references to payroll, taxation, the MEQ analysis of the 1997-1998 Financial Statements, taxes receivable and the board’s current financial position.

Mario Gaulin excused himself for the evening. TIME: 22: 25 hours

990518-FR-0235

Edward Turchyniak MOVED THAT the following refunds of taxes totalling 2 361,33$ be approved:

Municipality/Roll #

Name

Amount

Refunded

Reason for Refund

631900-7756-97-8256 C. Latendresse & I. Kanel

116,90$

Francophone 1998-99
7409-3567-70-3590 Claudette Carole Côté

154,08$

Francophone 1998-99
79105-9979-81-1070 Delisca Paquette

50,10$

Francophone 1998-99
6349-6301-17-4837 Dandra Bloomfield

401,62$

Francophone 1998-99
7419-4467-94-8951-01 M-A Vincent & L. Chevarie

673,44$

Overpaid tax account
7419-4467-94-8951-02 M-A Vincent & L. Chevarie

846,73$

Overpaid tax account
7409-3465-52-7050 Peter Brandt

118,46$

Francophone 1998-99
TOTAL

2 361,33$

Carried unanimously

990518-FR-0236

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1999-05-04 as follows:

Cheques

# 19554 to # 21161

3 766 077,34$

LESS: Cancelled Cheques from July 1, 1998 to March 31, 1999

# 10830, 13378, 17055, 17317, 18628, 19145, 19158, 19185, 19337

4 734,28$

FOR A TOTAL OF:  

3 761 343,06$

Carried unanimously

10.5 Budget Parameters:

The Director General presented a detailed review of the 1999-2000 budget parameters.

____________ MOVED THAT, on the recommendation of the Financial Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve the budget parameters for schools for 1999-2000, as contained in Document #SWLSB-990519-FR-001.

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11.0 TRANSPORTATION COMMITTEE:

990518-TS-0237

WHEREAS the Sir Wilfrid Laurier School Board has entered into an agreement with English Montreal School Board for the provision of educational services to students living in Repentigny, Le Gardeur and Charlemagne at McLearon Elementary School for 1999-2000 and 2000-2001 due to lack of space in its own schools;

WHEREAS English Montreal School Board receives the grants and allocations for the students it has accepted to provide educational services based on their presence at McLearon Elementary School on September 30;

WHEREAS the Sir Wilfrid Laurier School Board is prepared to transport the students under its jurisdiction;

WHEREAS two (2) buses are required to provide the service;

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the cost of transporting students from Le Gardeur, Charlemagne and Repentigny to McLearon Elementary School be shared equally between English Montreal School Board and Sir Wilfrid Laurier School Board. AND THAT the Director General be mandated to enter into such an agreement.

Carried unanimously

 

12.0 PARENTS’ COMMITTEE:

No report.

 

13.0 CORRESPONDENCE:

None

 

14.0 QUESTION PERIOD:

There were no questions from the audience.

 

15.0 ADJOURNMENT OF MEETING:

Steve Bletas MOVED adjournment of the meeting.

Carried unanimously

 

TIME: 23:50 hours

 

NEXT MEETING ð REGULAR ð 1999-06-08

 

 

______________________________

Robert Vallerand, Secretary General

__________________________

Linda Gagnon, Vice-Chairperson